Administrative Specialist

Administrative Specialist

This is a non-bargaining unit position. The initial application review cut-off for this job announcement is 50 applications. The first 50 applications received will be considered first. Applications received after the initial cut-off number (50 applications) may not receive consideration unless otherwise requested by management. If management requests additional certificates, applicants will continue to be reviewed in groups of 50 in the order they applied.

VA offers a comprehensive total rewards package: VA Total Rewards

Work Schedule: Mon-Friday 8:00am-4:30pm

Compressed/Flexible Schedule: Not Available

Telework: Available

Duty Location Status: Location Negotiable based in conjunction with RTO Mandate; Will work from a VA owned or leased space;

Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work unless they are approved for an exception or exemption. Any approval for a RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer.

Position Description Title/PD#: Administrative Specialist/ PD02415-0

Financial Disclosure Report: Not Required

Physical Demands: The work is primarily sedentary.

Major Duties:

• Providing support to senior leadership by independently organizing the day-to-day operational work of managing assignments and taskings, providing logistical support, office wide communications/briefings, and meeting assistance.
• Assisting with analyses research and policy work for senior leadership. Determining the best sources for information, the desired format and how best to obtain the information.
• Developing concise narratives and summaries that may include charts, graphs or other materials as the situation dictates.
• Developing or improving office methods and procedures and independently recommending changes to administrative policy and ensuring work is completed in an efficient and timely manner, meeting established deadlines.
• Utilizing computer programs and software to prepare electronic documents (spreadsheets, graphs, and similar automated formats) for review/presentation purposes.
• Maintaining calendars by managing recurring meetings, scheduling appointments and conferences as well as unscheduled activities.
• Entering and analyzing daily Time and Leave system variances/rejects. Noting discrepancies and coordinating with supervisors for correction.
• Receiving and reviewing regulations, directives, and memoranda on administrative functions. Interpreting such material and determining the extent to which the organization is affected and advising operating officials.
• Coordinating managing program award distributions, purchasing, Contracting Officer Representative 1, web page updates, informing staff of commitments and deadlines, and tracking of parking and building security employee access.
• Researching policy to properly respond to timekeeping and payroll questions from staff and leadership.