Payroll Specialist

Job Description

Job Description

Description:

Job Summary: The Payroll Specialist is responsible for accurately processing and administering payroll for all employees across the organization. This role ensures payroll is completed on time, in compliance with federal and state regulations, and aligned with internal policies. The Payroll Specialist will serve as a primary user of Paylocity, managing payroll data entry, timekeeping audits, and employee inquiries while providing high-quality service to staff and leadership. 

Essential Duties / Responsibilities: 

• Process full-cycle payroll on a [bi-weekly and semi-monthly] schedule. 
• Enter, review, and verify payroll data including new hires, terminations, rate changes, bonuses, stipends, and special pay. 
• Audit timecards, missed punches, scheduling, and exception reports in Paylocity Time & Labor. 
• Ensure accurate calculation of wages, overtime, shift differentials, and premium pay in accordance with company policies and state/federal aws. 
• Prepare and verify payroll preview and post-processing reports for accuracy. 
• Monitor payroll deadlines, ensuring approvals and adjustments are completed on time.
• Ensure payroll practices comply with FLSA, state wage and hour laws, and internal policies. 
• Process and validate garnishments, wage attachments, tax changes, and other mandatory deductions. 
• Assist with year-end activities including W-2 review, reconciliation, and distribution. 
• Support internal and external audits by preparing payroll reports and documentation. 
• Serve as the first point of contact for payroll questions from employees and managers. 
• Provide clear and timely responses regarding timesheets, paychecks, tax forms, and direct deposit. 
• Educate staff on Paylocity features including time entry, self-service access, and paystub retrieval. 
• Generate routine and ad-hoc payroll reports for HR, Finance, operations, and leadership. 
• Reconcile payroll reports to ensure accuracy of labor allocation, deductions, and hours worked. 
• Escalate complex issues to the Payroll Manager or HR leadership as appropriate 

Required Skills / Abilities:

• Strong understanding of payroll processing, timekeeping, and wage and hour regulations. 
• Hands-on experience with Paylocity required or strongly preferred (Payroll, Time & Labor, HR modules). 
• High accuracy, attention to detail, and the ability to manage sensitive payroll data confidentially. 
• Strong customer service skills and ability to communicate clearly with employees at all levels. 
• Ability to analyze data, reconcile reports, and troubleshoot discrepancies. 
• Strong organizational skills with the ability to meet strict deadlines. 
• Proficiency in Microsoft Excel and other payroll-related tools. 

Requirements:

Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. 
• 2–4 years of payroll processing experience required, preferably in a multi-site or healthcare environment. 
• Prior experience using Paylocity is strongly preferred. 
• Knowledge of multi-state payroll regulations is a plus. 
• Fundamental Payroll Certification (FPC) or similar credentials are preferred but not required. Experience in payroll tax laws and regulations across multiple jurisdictions 

 

Interested in Joining Our Team?

If you are interested in this position, please complete our Culture Index Survey as part of the application process.

Step 1: Complete the Culture Index Survey: Culture Index 

Step 2: Submit your application for this position.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.