Lifestyle & Administrator Coordinator

Job Opportunity

The Lifestyle & Admin Coordinator is responsible for planning, organizing, and overseeing social events and community activities for the Homeowners Association. This role enhances community spirit, encourages resident participation, and supports the HOA Board by creating inclusive, well-organized events that foster positive neighbor relationships. This position reports to the Manager, but works closely with the Board, Committees and Club Leaders on a day-to-day basis as needed.

Key Responsibilities:

• Develop and manage the annual community events calendar in collaboration with the HOA sanctioned Clubs, Property Manager and Board of Directors.
• Act as club liaison and provide assistance to HOA sanctioned Clubs.
• Develop an annual or seasonal social events calendar for board approval.
• Source and negotiate with vendors, entertainers, caterers, and decorators; manage contracts and coordinate logistics for all events.
• Oversee event setup, day-of execution, and cleanup, ensuring a seamless experience for all residents.
• Track all event-related income and expenses; maintain events within approved budgets and provide detailed financial summaries to the Property Manager and Board.
• Serve as the primary point of contact between the Association and all resident clubs and organizations.
• Manage time to prevent going over 40 hours/week in any given work week. Take breaks off the clock if working a shift 8 hours or longer to avoid exceeding 40 hours/week.
• Assist in office coverage when another office employee is out on vacation.
• Recruit and coordinate volunteers for event setup, execution, and cleanup before events to save time.
• Gather resident feedback to improve future events. Foster an inclusive, welcoming environment for all residents.

Full-Time 35-40 hours a week (potential flexible work week) Pay Rate: $30-$32 DOE PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE DELRAY BEACH AREA!

Must be able to pass a Drug Screen and Background check.