Legal Administrative Assistant

As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide a broad range of legal administrative support to attorneys as well as overflow/back‑up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients. This hybrid role requires in‑office presence in our New York office at least three days a week with a fourth onsite day every other week. Responsibilities Maintain organized paper and electronic files; design and implement organizational systems where appropriate Coordinate and modify complex travel arrangements (including international) as directed Prepare expense reports Photocopy and scan materials as needed Prepare all materials related to the firm’s billing process in an efficient, timely manner Maintain calendars, schedule meetings, book conference rooms and make reservations as needed Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner Maintain contact management system and manage contact communication processes as needed Complete daily diaries for timekeepers accurately and on time Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products Proofread work products to ensure they are complete and accurate Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s) Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information Participate in firm provided training programs and apply learned skills to work products Maintain a neat, clean work area Other duties as assigned The LAA mustpossessexcellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast‑paced dynamic environment.The followingprovidesa portrait of an ideal candidate. Candidates whopossessmany, if not all, of the qualifications outlined below are encouraged to apply: 5+ years ofexperience in an administrative support capacity in legalenvironment Prior experience in intellectual property law strongly preferred Ability to work in a fast‑paced environment and deliver work in efficient and timely fashion Advanced Microsoft Office skills, including Microsoft Word, Excel and PowerPoint Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus Strong attention to detail and outstanding organizational skills Strong client service orientation Excellent verbal and written communication skills Demonstrated ability to listen to others, follow instructions and accept feedback Ability to work effectively with others Ability to work independently and strong sense of accountability Flexibility to work outside standard business hours as needed Ability to commute to and from firm office location on regular basis Ability to lift and transport up to 10 lbs Compensation range is $76,000 to $115,000 commensurate with related experience and qualifications. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm’s reasonable estimate of the range of possible compensation at the time of posting. Search firm submissions are not requested nor considered for this position. Founded in 1943, Foley Hoag has grown into an award‑winning, international law firm that focuses on innovative industries and high‑stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community‑building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. #J-18808-Ljbffr