Facilities Coordinator

Job Description

Job Description

Big Win: A servant leader who oversees all aspects of building operations for our Liquid Church Passaic County location.

The Facilities Coordinator reports to the Campus Manager and also has dotted line reporting to the Facilities Director. The Campus Manager provides day-to-day leadership, coaching, scheduling, and performance management to ensure facility operations support the ministry priorities of the campus.

The Facilities Director provides technical leadership by establishing facility standards, maintenance expectations, preventative maintenance plans, vendor standards, safety procedures, and long-term facility improvements. The Facilities Director also provides training, technical coaching, and support to ensure consistency across all Liquid Church campuses.

The schedule includes providing facility readiness for Sunday and other events and coordinating campus maintenance and repairs for a total of 14 hours per week. The scheduled hours are primarily on Sunday and some Tuesday meeting attendance. The other hours are flexible. This position is non-exempt under the Fair Labor Standards Act (FLSA).

Responsibilities 

The campus Facilities Coordinator (FC) is responsible for the following areas in order of priority. 

1. Leadership Rhythm

• The Campus Manager, Facilities Coordinator, and Facilities Director will meet together monthly to review priorities, responsibilities, coaching, performance, upcoming projects, and overall facility operations.

• The Campus Manager and Facilities Coordinator will have a brief weekly touchpoint to review upcoming ministry activities, facility readiness, and execution priorities for the week.

• The Facilities Coordinator and Facilities Director will connect as needed to provide technical guidance, coordinate maintenance and repair projects, discuss vendors, and address facility-specific issues.

1. Facility Readiness

• Cleaning- With a combination of volunteers and outside vendors, the building is to be cleaned for Sunday services and other events.

• Leading volunteer facilities team set-up and tear-down. Setting up of any elements, seating, and stage elements in preparation for Sunday services and other events as necessary. 

• Readiness templates- The FC completes a Sunday Readiness Checklist weekly and a Safety Review Template at least monthly. 

2. Facility Maintenance and Repairs

• Assists in basic repairs and maintenance to the facility and its systems (electrical, plumbing, HVAC, and fire protection) provided that work is within the abilities and skills of the FC.

• Records and reports maintenance and repair requests related to any of the building's systems and helps resolve these whenever possible.

• Coordinates and schedules outside vendors and contractors to perform work in the building and on church grounds

• In coordination with the Facilities Director, maintains annual contracts for cleaning, carpets, waste management, HVAC, Fire system, Security system, Sprinklers, Fire Extinguishers, Landscaping, Snow removal, Elevators, Pest Control, etc.

• In coordination with the Facilities Director, maintains a current list of service professionals to handle repairs in the areas of plumbing, electric, HVAC, painting, and construction.  Develops a list of volunteers who can help in these areas.

• Performs an annual Preventative Maintenance Plan under the guidance of the Facilities Director

• Maintains documentation for Emergency Evacuation Plans, Building Emergency Plan, and Fire Safety Plan.

• Develops and updates a Refurbishment Plan, identifying areas that can be improved when funds are available and coordinates with the Facilities Director to handle the refurbishments. 

• Serves as primary contact for emergencies related to any of the building’s systems.

• Serves as primary contact to local authorities in the event of emergency or false alarms.

• Develops relationships with local authorities, etc. in the areas of

  • Emergency professionals- Police, Fire, EMT

  • Parking for special events

  • Building department permits and approvals

3. Volunteer Teams

In coordination with the Campus Manager, the Facilities Coordinator recruits, develops, schedules, and recognizes volunteer teams to support Sunday readiness, cleaning, repairs and maintenance, and landscaping. The Facilities Director provides training, technical guidance, and facility best practices to support these volunteer teams when needed.

4. Scheduling

Working with the Campus Manager, the Facilities Coordinator oversees campus facility scheduling and building readiness for ministry activities and approved outside events. The Facilities Coordinator collaborates with the Facilities Director as needed to ensure facility standards, maintenance requirements, and special projects are appropriately coordinated.

Qualifications  

• Experience - one year of successful leadership at Liquid (group leader, mentor, service team leader, volunteer staff member) 

• Spiritual Maturity - A person who regularly practices learning God's Word, allowing God to renew their mind, and being obedient to what they learn. 

• Tech Savvy - Ability to learn new and changing technology with ease, proficiency in Google applications preferred 

• Organization- Can manage multiple tasks and responsibilities and keep everything working towards the desired objectives

• Communication - Excellent verbal and written communication skills