Facilities/ Security Assistant

Job Description

Job Description

Sparks Group has partnered with one of the world's leading aerospace and defense organizations to identify a Facilities & Security Assistant / Receptionist for a long-term contract opportunity. This is an excellent opportunity to join a high-profile organization where you'll play an integral role supporting facility operations, physical security, and front office administration in a secure environment. If you're highly organized, enjoy working in a fast-paced office, and have experience supporting security, facilities, or administrative operations, we'd love to hear from you.

What You'll Do:

• Welcome employees, visitors, vendors, and customers while ensuring all visitor management and badging procedures are followed.
• Serve as the first point of contact by answering and directing incoming calls and providing exceptional customer service.
• Coordinate visitor access, maintain visitor logs, and ensure badges are issued and returned appropriately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and conference rooms.
• Open and close the reception area each business day and assist with training backup reception staff.
• Support facility operations by coordinating maintenance requests, preparing service orders, and tracking projects through completion.
• Maintain inventories of building keys, access cards, and other facility assets.
• Assist the Security team with clearance paperwork, visitor requests, affiliate visit processing, and other day-to-day security activities.
• Monitor CCTV systems and report potential security or safety concerns.
• Communicate security procedures and assist employees, subcontractors, and visitors with compliance requirements.
• Support compliance with DoD Industrial Security requirements and the National Industrial Security Program Operating Manual (NISPOM).

What We're Looking For:

• High School Diploma required; Bachelor's degree is a plus.
• Two or more years of experience supporting facilities, security, reception, office administration, or related functions.
• Familiarity with NISPOM and industrial security requirements, or the ability to quickly learn.
• Previous experience supporting visitor control, badging, facilities coordination, or security administration is highly desirable.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple responsibilities and work independently in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to interact professionally at all levels.
• Experience handling confidential and sensitive information with discretion.

Security Clearance Requirement:

Candidates must be eligible to obtain and maintain a U.S. Top Secret Security Clearance. U.S. citizenship is required to support the clearance process.