Administrative Assistant 162683-1

Administrative Business Support Specialist

The Administrative Business Support Specialist provides comprehensive administrative and operational support across multiple levels of management and external business partners. This role is responsible for coordinating complex administrative functions, enabling efficient team operations, and managing critical business activities including scheduling, financial tracking, and event execution. The position serves as a central point of contact for the department and contributes to process efficiency, organizational effectiveness, and team productivity.

Key Responsibilities

• Coordinate and manage calendars, including scheduling meetings across multiple stakeholders
• Plan and execute end to end event coordination and logistics
• Support team operations including headcount tracking, recruitment coordination, onboarding, and offboarding
• Manage procurement of goods and services including hardware, office supplies, and vendor relationships
• Process and track business expenses, purchase requests, and administrative budgets
• Provide project ownership for assigned initiatives, ensuring timely delivery and execution
• Maintain and manage department financial operations including budget tracking and reporting
• Support facility and office operations to ensure a smooth working environment
• Serve as a primary administrative contact for internal and external stakeholders
• Deliver general office support and contribute to special projects as assigned

Required Skills and Qualifications

Performance Measurement

Success in this role will be measured by:

• Operational efficiency and task completion accuracy
• Productivity and ability to manage multiple priorities
• Effectiveness of communication with stakeholders
• Organizational and time management capabilities
• Quality and reliability of administrative and project support

Unique Selling Points

• Opportunity to work in a dynamic, high-performance business environment
• Exposure to a wide range of administrative, financial, and operational responsibilities
• Ownership of diverse projects that directly impact team productivity and business outcomes
• Collaborative environment with opportunities to support leadership and cross-functional teams
• Role suited for candidates who thrive in fast-paced settings and are highly self-driven with strong attention to detail

Education

• Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology, or a related field preferred
• Equivalent professional experience will be considered

Experience

• Experience in administrative support, business operations, or customer service environments
• Experience managing administrative budgets such as events, travel, or training
• Experience coordinating calendars and supporting leadership teams
• Experience mentoring or supporting team members is a plus

Core Skills

• Strong organizational and multitasking capabilities in fast-paced environments
• Financial management skills including expense tracking and budget oversight
• Event planning and logistics coordination expertise
• Proficiency in calendar management and scheduling tools
• Strong communication and stakeholder engagement skills
• High attention to detail and execution accuracy
• Ability to work independently while collaborating effectively within a team

Candidate Requirements

• Ability and willingness to work onsite five days per week
• Residence within a reasonable commuting distance of the assigned location
• Stable work history demonstrating reliability and continuity
• Ability to meet required security screening standards, including Microsoft Cloud Background Check requirements if applicable

Assessment Process

• Assessment timeline: Immediate scheduling
• Interview process: One to two interview rounds focused on evaluating administrative capabilities and business support skills
• No pre-work required for assessment