Part-Time Accounts Payable Clerk

Part-Time Accounts Payable Specialist

This part-time Accounts Payable Specialist role focuses on accurately processing vendor invoices, maintaining organized financial records, and supporting daily accounts payable operations in a fast-paced educational environment. You will work closely with internal teams and external vendors to ensure timely payments, proper documentation, and adherence to established accounting procedures while contributing to a collaborative and professional office culture.

Responsibilities

• Maintain accurate vendor records, including W-9s and payment forms, and assist with new vendor setups and updates.
• Review and process invoices, ensuring all required documentation is complete and accurate prior to entry.
• Handle office supply and recurring invoices, coordinating with internal teams as needed to resolve questions or discrepancies.
• Scan, index, and route incoming invoices to the appropriate folders and systems, ensuring accuracy, legibility, and proper organization.
• Process employee reimbursements by verifying approvals, coding expenses correctly, and confirming adherence to company policies.
• Monitor the Accounts Payable inbox by organizing emails, responding to basic inquiries, and directing requests to the appropriate contacts.
• Match invoices to purchase orders, requisitions, and approvals to prepare them for payment processing.
• Communicate with vendors and internal staff to obtain missing information, provide payment status updates, and address general inquiries.
• Assist with preparing invoices for check runs and internal review, ensuring timely and accurate payment processing.
• Enter vouchers and invoice data into systems such as SAP or similar ERP platforms, confirming that all required vendor information is complete.
• Support daily accounts payable operations to ensure timely and accurate processing of invoices and payments.
• Maintain organized records and ensure confidentiality of all financial and sensitive information.
• Provide backup support to team members as needed to maintain continuity of accounts payable operations.
• Handle inbound calls related to accounts payable and direct inquiries appropriately.

Essential Skills

• 3+ years of experience in accounts payable or a related accounting support role.
• Associate degree required in any specialty.
• Hands-on accounts payable experience including invoice processing, voucher entry, and vendor interaction.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to process vendor invoices, match them to purchase orders, and follow established payable procedures.
• Proficiency in Microsoft Office, particularly Excel and Outlook, for managing invoices, reports, and email communication.
• Ability to communicate professionally with vendors and internal teams to resolve issues and answer questions.
• Comfort working independently while following established processes and procedures.
• Strong organizational skills with the ability to manage multiple tasks and prioritize in a high-volume, deadline-driven environment.
• Comfort handling inbound calls and directing inquiries appropriately.
• Punctuality and reliability in meeting work schedules and deadlines.
• Demonstrated attention to detail in reviewing documentation and financial records.

Additional Skills & Qualifications

• Experience working with ERP systems such as SAP or similar platforms.
• Familiarity with accounts payable workflows, including purchase orders, requisitions, and check runs.
• Basic familiarity with office equipment, including scanners, printers, and copiers.
• Willingness to learn and apply purchasing and accounts payable processes within an educational institution.
• Ability to collaborate effectively with colleagues and support team members as needed.
• Comfort working with sensitive financial information and maintaining confidentiality.

Work Environment

This role is based fully on-site, five days per week, in a professional educational institution located in Howard County. The position is part-time at approximately 22.5 hours per week, with a general schedule of 9:00 a.m. to 1:00 p.m., offering some flexibility.