Executive Assistant

Executive Assistant A prestigious global law firm known for its collaborative culture, international reach, and growth-focused mindset is seeking an experienced Executive Assistant to support a senior Finance Partner and broader legal team. This is a high-visibility opportunity within a fast-paced professional services environment supporting sophisticated client work and senior-level stakeholders. What You'll Do Provide high-level executive support to a senior Finance Partner and additional fee earners Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones Coordinate client meetings, conference room logistics, catering, and meeting materials Serve as a key point of contact for clients, business partners, and internal teams Prepare, edit, proofread, and format legal and business documents with strong attention to presentation and accuracy Coordinate domestic and international travel arrangements, itineraries, transportation, and expense management Support billing processes, including editing narratives and liaising with revenue teams as needed Track engagement letters, compliance documentation, and time-sensitive administrative processes Maintain client contacts and assist with business development materials, presentations, pitches, and event coordination Provide general administrative support including printing, scanning, and document management Support broader team operations and provide backup coverage for colleagues when needed What We're Looking For 35+ years of Executive Assistant experience within a law firm or professional services environment Corporate legal support experience strongly preferred Bachelor's degree or equivalent experience preferred Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint Excellent written and verbal communication skills with strong client-facing professionalism Exceptional organizational skills and meticulous attention to detail Ability to prioritize competing deadlines and manage multiple high-level requests simultaneously Demonstrated discretion and sound judgment handling confidential information Strong interpersonal skills with the ability to build relationships across all levels of an organization Self-starter mentality with strong problem-solving skills and proactive follow-through Collaborative, adaptable, and comfortable operating in a fast-paced environment Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.