Regional Projects Manager

Job Description

Job Description

At Mobile Air & Power Rentals , we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent out a vast array of equipment, including portable air conditioners, chillers, heaters, and generators, helping clients save time and money while enhancing their operations and memorable events.

Why Mobile Air? Here are some of the perks & rewards:

• Full-time positions
• Competitive pay with quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development and advancement potential
• Employee discount programs

Position Overview:

The Regional Projects Manager is responsible for managing large projects, including disaster relief, emergency response, and major projects across the United States. This position will be responsible for the ongoing management of key metrics to assure employees, customer and financial goals are being achieved on projects.

Principle Duties :
(Planning, Coordination, Communication, Time & Resource Management, Quality Control, Documentation, Safety)

• Involved in developing large project plans, objectives and resource needs with minimal oversight. Anticipates potential challenges. 

• The Regional Projects Manager is accountable for ensuring all project-related activities adhere to safety standards, reducing risks to employees, clients, and the business. Examples of this includes:

1. Develops and Implements Safety Plans
2. Conducts Risk Assessments and Hazard Analysis
3. Ensures compliance with Safety Regulations
4. Leads Project Specific Safety Training and Education 
5. Fosters a Safety-First Culture
   
6. Monitors and Enforces Safety Standards on projects
   
7. Collaborates with Stakeholders on Safety Initiatives
8. Stays informed on Industry Safety Trends

• Oversees cross functional teams, aligns efforts across departments and resolves minor conflicts independently.
• Communicates project updates to team members and stakeholders, often using predefined templates. Escalates issues to management in a timely manner.
• Proactively identifies risks and develops mitigation strategies.
• Time and budget management of projects, optimizing resource allocation, adjusts schedules dynamically to address delays or changes. 
• Produces detailed reports as needed.
• Owns the Major projects associated with Large projects (Data center, etc.) Disaster Recovery, Emergency response, and Restoration. Works with cross functional and branch management to pull in the resources and skills needed to support the project. Coordinates resource requirements with Regional Service Managers. 

• Confirms business is being conducted in alignment with core values and following SOP’s.

• Performs other duties as assigned.

Project Planning & Execution

• Create detailed project plans including SOW, schedules, submittals, resource allocation. 
• Manage full lifecycle: mobilization, installation, commissioning, demobilization, and site restoration.
• Coordinate technicians, subcontractors, and logistics to maximize efficiency and resource utilization.
• Maintain daily logs, documentation, and photo records for project transparency.

Financial Management

• Build and maintain project budgets; monitor cost-to-complete forecasts.
• Ensure accurate billing of labor, equipment, and materials.
• Capture and secure approved change orders to protect gross margin.
• Partner with AR to reduce Days Sales Outstanding (DSO).
• Track and report key financial performance metrics including margin vs. estimate, utilization, and WIP accuracy.

Client & Stakeholder Communication

• Support Sales with pre-bid technical input and scope reviews.
• Serve as the primary point of contact during project execution, ensuring clear communication on scope, status, and issues.

• Manage RFIs, scope adjustments, and contract compliance in coordination with leadership

Requirements :

• 3-5 years’ experience in HVAC rental industry or similar experience.
• Minimum 2 years’ experience in large project management, support, restoration, or emergency response in equipment and technician deployment, including securing outside resources to support our activities in these large projects.
• This position requires after hours support due to the nature of our rental business. The candidate must understand and accept the responsibility to be on call for after hour support to the project, team and their customers.
• Minimum of 2 years supervisory experience.
• Knowledge and use of Microsoft computer products or other comparable systems required, and experience with an MRP or Rental software package desired.
• Must be a proven self-starter and able to work without supervision. 
• Must be willing to travel up to 50% of the time, including extended stays (greater than 5 days) for special projects associated with major projects, disaster recovery, restoration, and emergency response projects. 

Key Performance Indicators (KPIs)

• Safety: TRIR, near-miss reporting, closure of corrective actions .
• Delivery: On-time milestone completion and adherence to project schedules.
• Financial: Gross margin retention, approved change order capture, DSO reduction.
• Quality/Customer: Rework/punch-list rates, client satisfaction scores (CSAT/NPS).