Executive Assistant

ANV is a global specialty insurance platform operating across the United States, United Kingdom, and Europe. Backed by AmTrust Financial Services and Blackstone Credit & Insurance, we bring together a portfolio of established MGAs and specialist underwriting businesses delivering innovative insurance solutions across multiple markets.

As a rapidly growing platform, ANV combines the strength of established insurance businesses with the opportunity and energy of a scaling organization. We are committed to underwriting excellence, entrepreneurial thinking, and empowering our people to make a meaningful impact as we continue to build the next generation of specialty insurance businesses.

ANVInsuranceisseekinganExecutiveAssistanttosupportourCFOandCOO,performingawiderangeofadministrativeandexecutivesupporttoensuretheefficientoperationoftheorganization.

Responsibilities

• CoordinateInternationalandDomesticTravelandmanagebusyandcomplexschedules.
• Handle/Managealllogisticsoftravel:carpick-up,lodging,flights,meetings,diningreservations
• Preparemonthlyexpensereports
• RegisterExecutiveandDirectReportsforconferences
• PowerPoint,Excel,andWordproficiency
• StrongOrganizationalaptitude
• Manageallonboardingandnewhiresetup.
• Highvolumephonecoverageandemailscreening.Setupandclean-upupconferenceroomsbeforeandaftermeetings.(ForF&BandA.V.requirements,mustcoordinatewithproperchannelsinadvance.)
• Preparation(printing,scanning,copying,binding)ofmeeting
• Adhocresearchandclericalprojectsandassortedadministrativetasks
• Performgeneralclericalduties,includingphotocopying,printing,scanning,filing,faxing,andmailing
• Handlerequestsforinformationanddata
• Resolveadministrativeproblemsandinquiries
• Scheduleandcoordinatemeetings,appointments,andtravelarrangementsformanagersorsupervisors
• Prepareagendasformeetingsandprepareschedules(Preparebindersforconferenceevents)
• Assistwithincomingmailprocessasneeded
• Periodicexpensereportreviews
• PeriodicExcelworksheetsastheyareassigned
• Dailybriefings,gooverhighlightsforeachday
• Endofthedaybriefing–follow-up(checklistonprojectsandtasks,statusupdate)
• Bookpersonalappointments:I.E.,Doctor/Dentist/Check-Up
• Runerrandswhenneeded
• MustbeveryfamiliarwithMicrosoftTeams/OutlookCalendar
• AssistDirectReportswhenneeded
• OfficeMaintenancebyfilingandorganizingreportsandsensitivematerialsbyplacingtheminproperbindersandfolders.
• Greetincomingclients/guests.Then,escortthemtodesignatedconferencerooms.
• Arrangediningreservationswhenneeded.
• Confirmallappointmentsforthefollowingday.
• Launchallvirtualmeetings,bethefacilitator(admittingallattendeestothemeeting).

Qualifications

• Musthaveextendedexperienceworkinginacorporateenvironment
• Musthaveahighlevelofinterpersonalskillstohandlesensitiveandconfidentialsituations.Positioncontinuallyrequiresdemonstratedpoise,tact,anddiplomacy.
• Mustbeabletointeractandcommunicatewithindividualsatalllevelsoftheorganization.
• Musthaveknowledgeofavarietyofcomputersoftwareapplicationsinwordprocessing,spreadsheets,databases,andpresentationsoftware(MSWord,Excel,Access,PowerPoint)
• Workrequirescontinualattentiontodetailincomposing,typing,andproofingmaterials,establishingpriorities,andmeetingdeadlines.
• Mustbeabletoworkinafast-pacedenvironmentwithdemonstratedabilitytojugglemultiplecompetingtasksanddemands.
• Mustbeveryconsistent
• Mustbeveryprofessionalwitheveryinteraction:emails,phone,in-personwithbothinternalandexternalguests)especiallyclients.
• Mustadheretoofficedresscodeandappearance.

Education/Training/Experience

Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience.

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