ADMINISTRATIVE ASSISTANT

Job Description

Job Description

Elite Corporate Solutions is seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support to the team. This dynamic position will focus on coordinating schedules and meetings, managing correspondence and documentation, preparing reports and presentations, assisting with special projects, maintaining records and office systems, coordinating travel and expenses, and supporting day-to-day office operations. The ideal candidate will be highly organized, detail-oriented, proactive, and able to anticipate needs, think critically, solve problems, and handle confidential information with a high level of professionalism.

Job Responsibilities:

• Complete a broad variety of administrative tasks, including assisting with special projects; analysis of certain documents; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Order supplies and maintain records.
• Set-up and oversee administrative policies.
• Create and maintain filing systems, both electronic and physical.
• Support additional administrative tasks as needed.
• Answering customer questions, providing information, taking, and processing orders and addressing complaints.
• Compiling, maintaining, and updating company records.
• Managing office inventory and working with vendors to ensure the regular supply of office materials.
• Setting up appointments, scheduling meetings, distributing reports, and managing the correspondence between the office and external.
• Compiling and maintaining records of office business transactions.
• Operating office equipment including printers, copiers, fax machines and multimedia instruments.
• Coordinate meetings, arrange appointments, manage the executives’ schedule, answer phones, make travel arrangements, prepare, and file important documents, and perform other essential tasks as necessary.
  
  
  

Job Qualifications:

• Must have Administrative Assistant experience.
• Must have a strong working knowledge of MS Word, Excel.
• Exceptional organizational skills and impeccable attention to detail.
• Strong verbal and written communication skills.
• English proficiency both written and conversational is required.

Only candidates that can pass a background check and drug screen will be considered.