Budget Manager

Budget Manager (Budget Director)

Title: Budget Manager (Budget Director) Position Number: 0077303 Hiring Unit: MANOA OFC BUSINESS & FINANCE (MBF) Location: UH at Manoa Closing Date: August 25, 2026 Band: D Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Permanent

Duties and Responsibilities

1. Serves as the principal campus budget administrator under the campus chief administrative and operations executive (currently Chief Business Officer). 2. Works closely with executive and senior leadership to provide day to day leadership and critical financial direction. 3. Works with executive to develop and execute systemwide budgetary and financial policy, procedures and practices and establish campus policies and procedures that align with UH and UH Manoa strategic vision, mission and objectives. 4. Effectively leads a team of budget analysts and is responsible for the development and mentorship of direct reports. 5. Participates in and formulates recommendations for implementing budget policies, procedures, and guidelines to the Chief Business Officer, impacting all units across the Manoa Campus. 6. Develops, recommends and implements comprehensive budget policies and guidelines for the preparation of the biennium and supplemental budget requests for the Manoa Campus. 7. Develops the criteria, formats, and guidelines to be utilized by all Manoa units during the preparation of their biennium and supplemental budgets. 8. Participates in the systematic review of budget requests from the Manoa units. Prepares summaries for the VCA and other reviewing entities. Makes actionable allocation recommendations on the requests. 9. Meets with the Deans and Directors, administrative officers and fiscal teams, etc. to discuss and clarify the budgetary requirements, resolve technical preparation questions related to the budget and specific budgetary questions or problems, and assist units in optimizing their financial requests. 10. In accordance with policies and guidelines issued by the System Office, prepares policies and guidelines specific to the Manoa Campus. 11. Issues the initial unit allocations for all appropriated funds. Monitors and makes adjustments to allocations to ensure expenditure ceilings are not exceeded. 12. Executes strategic adjustments to allocations based upon directives and decisions made by the CBO, Chancellor, Provost and VPRS. 13. Coordinates the formal submission and technical review of unit requests for funding augmentations, provides objective financial recommendation to executive leadership. 14. Meets with campus managerial and fiscal staff to explain and clarify budget execution requirements. 15. Monitors the expenditures of the Manoa units. Prepares reports for the VCA and others on the status of expenditures. 16. Works on specific projects as required. Participates in meetings related to the budget and sits in on campus committees and task forces. 17. Attends meeting with or on behalf of the CBO on budget related matters. Meets with the staff of the System Office to resolve budget related problems. 18. Coordinates Manoa responses to inquiries and requests from the BOR and System Office regarding campus allocations and expenditures. 19. Other duties as assigned *Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in accounting, finance, business administration or related field and 6 years of progressively responsible professional experience with responsibilities for complex budgeting, financial analysis, and fiscal forecasting in a public higher education institution or comparable; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 2. Extensive knowledge of innovative and state-of-the-art principles, concepts, emerging theories, the current federal and state laws and associated rules, regulations and interpretations and systems associated with budget administration, public higher education financial administration, government fund accounting, institutional resource management, or strategic institutional planning. 3. Demonstrated ability to develop short- and long-term plans of actions, understand problems from a broad perspective, use creative reasoning to discern broad underlying principles and issues when problem solving. 4. Demonstrated written and verbal mastery in presenting ideas, theories, issues and models clearly and accurately using persuasion and negotiation to build consensus and cooperation and provide long-term direction and leadership. 5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups and individuals. 6. Demonstrated ability to operate a personal computer, apply word processing, spreadsheet and presentation software. 7. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. 8. Knowledge of the principles of institutional or organizational management. 9. Knowledge of the principles and practices of budget and accounting. 10. Demonstrated ability to research and analyze budget related bills and laws. 11. Demonstrated capacity and ability to effectively supervise a team of budget analysts, and mentor and develop professionals. 12. Demonstrated ability to utilize large scale financial management, people and administrative information systems. 13. Demonstrated ability to design effective budgetary reports for senior campus leadership. 14. Demonstrated ability to develop campus budget policy and guidelines in alignment with system and campus leadership directives.

Desirable Qualifications

1. Masters of business or public administration from an accredited institution. 2. Demonstrated understanding of the State of Hawai'i legislative budget and appropriation process. 3. Demonstrated understanding of the University of Hawaii organization and budget process. 4. Direct experience administering, implementing or designing incentive-based budget models, such as Responsibility-Centered Management and/or hybrid budget models combining incremental budgeting and activity-based budgeting. 5. Supervisory experience in budgeting and/or financial administration. 6. Executive level experience in budget construction and policy development for a large organization with multiple business lines of operations.