Administrative Assistant - Assistant Principals (THS)

School Administrative Assistant - AP - Twinsburg High School

Performs administrative and office management functions. Minimum qualifications include a high school diploma, post-secondary training is desirable, documented evidence of a clear criminal record (FBI and BCI), congenial telephone etiquette, experience operating a multi-line system, proficiency in office protocol and business equipment, and the use of office and management information software. Additional skills include data entry, spelling, proofreading, grammar, bookkeeping, advanced mathematical concepts, multitasking, and strong interpersonal skills. Meets qualifications to become a Notary public. Training in ALICE school safety process. Familiarity with Google platforms (email, calendar, etc.). Supervisory responsibility under the direction of the principal and/or assistant principal: plans work assignments, provides instructions, and communicates expectations to assigned office staff. Promotes teamwork and helps staff as needed to successfully accomplish delegated duties.

Duties and responsibilities include performing administrative support functions, organizing and maintaining a functional filing system, upholding Board policies and administrative procedures, promoting a favorable image of the school district, acknowledging visitors, determining the reason for their visit, answering questions, verifying appointments, directing visitors to the appropriate person or office, referring inquiries requiring policy interpretation to administrative staff, answering the telephone, directing calls based on the nature of the inquiry, taking messages, managing calls efficiently, placing long distance calls for restricted lines, helping communicate information about weather delays and emergencies, verifying information and preparing student warning and discipline letters, routing copies to appropriate recipients, entering student information into DASL, maintaining file records, processing and maintaining student activity and general fund account records, updating and distributing student account policy/purpose packets, verifying prior year account balances and generating computer worksheets, posting financial activities to the proper ledger account, preparing and making bank deposits, balancing accounts, preparing monthly recaps and end-of-year reports, respecting personal privacy, maintaining confidentiality of privileged information, processing incoming, outgoing, interoffice mail and faxes, updating names on staff mailboxes, updating staff and student addresses, preparing labels and helping process special mailings, notifying recipients about the arrival of packages, receiving, sorting and counting money collected in the building as directed, preparing records suitable for audits, entering student academic and course fees into DASL.

Required knowledge, skills, and abilities include professionalism, a positive work attitude, problem-solving independently, teamwork, effective use of verbal, nonverbal, writing, and listening skills, accurate completion of detailed paperwork, productive reaction to interruptions and changing conditions, efficient and accurate operation of office equipment, lifting, carrying, and/or moving office supplies and equipment, maintaining an acceptable attendance record and punctuality, traveling to meetings and work assignments.

Working conditions may include exposure to blood borne pathogens and communicable diseases, interactions with disruptive and/or unruly individuals, adverse weather conditions and seasonal temperature extremes, operating and/or riding in a vehicle, prolonged use of a computer keyboard and monitor, working under time constraints to meet deadlines, working during the evening and/or weekend, placing calls for maintenance and repair services as directed, taking precautions to ensure student safety, reporting unauthorized persons or suspicious circumstances immediately, reporting evidence of suspected child abuse as required by law, cross-training with other office staff, offering assistance when needed, keeping current with advances in office technology, updating office procedures, participating in staff meetings and professional growth activities as directed, accepting responsibility for decisions and conduct, striving to develop rapport and serve as a positive role model for others, performing other specific job-related duties as directed.