Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for performing the day-to-day processing of accounts payable transactions, including maintaining assigned vendor accounts with timely and accurate data entry, vendor statement reconciliations, vendor relations, and cash disbursements of accounts assigned to his or her control. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell's Accounting Supervisor.

Duties & Responsibilities

• Distribute invoices for approval to appropriate associates within the organization.
• Prepare invoices for data entry including general ledger coding as required.
• Review all invoices for appropriate documentation and approval prior to data entry based on organization policies and procedures.
• Communicate with satellite offices, vendors, and internal departments regarding identified issues with accounts payable invoices.
• Verify sales tax accuracy on invoices and communicate any identified anomalies to the Assistant Controller and CFO.
• Perform data entry of invoices for assigned vendors and review data entry of local co-workers and satellite locations for accuracy.
• Assist other companies and divisions with invoice-related issues and process questions.
• Process out-of-cycle disbursements, weekly and mid-monthly checks and wires with the Assistant Controller, including positive pay uploads and maintenance of check register logs.
• Prepare checks for distribution and maintain filing of documentation in vendor files.
• Handle vendor communications regarding statements, invoice payment inquiries, and outstanding invoices.
• Pull monthly bank statements from the banking system.
• Monitor positive pay and ACH transactions daily through the banking system, including AP ACH setups.
• Maintain a secure database of vendor portal login credentials.
• Assist with compiling audit documentation.
• Reconcile intra-company invoices with Accounts Receivable and generate offsetting entries within the accounting system.
• Perform vendor offsets as needed.
• Perform Accounts Receivable Customer Master file setups based on documentation received from the AR department.
• Monitor on-hold invoices and credit items within Accounts Payable.
• Perform general ledger entries and imports.
• Initiate the collection of invoices to be reported to the Corporate office at month-end.
• Assist with month-end close items as required.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Ensure vendors are paid accurately and on time, maintaining strong supplier relationships and protecting Dashiell's reputation as a reliable business partner.
• Support month-end close processes and audit readiness through disciplined record-keeping and timely reconciliation of accounts.
• Safeguard company assets by verifying invoice accuracy, monitoring disbursements, and identifying discrepancies before they become material issues.
• Contribute to operational efficiency across the accounting department by proactively resolving invoice issues and supporting cross-divisional coordination.

Minimum Qualifications / Experience

• High school diploma or equivalent required; Associate's degree in Accounting, Business, or a related field preferred (2 years of relevant experience may be considered in lieu of degree).
• Minimum of 1 year of experience working in Accounts Payable.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Strong attention to detail with the ability to accurately process invoices and review data entry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Effective written and verbal communication skills with the ability to interact professionally with co-workers, managers, and employees across divisions.
• Ability to prioritize and work in a fast-paced environment to meet all deadlines.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.
• Occasional outdoor exposure to year-round weather conditions and noise.
• Working extended hours, including weekends, may be required periodically.
• Overnight travel for trainings and meetings may be required (up to 10%).

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy. Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship. Third-party recruiters and agencies, please do not contact us regarding this position.