Invoicing Accounting Coordinator

Invoicing Accounting Coordinator

The Invoicing Accounting Coordinator is responsible for accurate and timely customer invoicing while meeting customer-specific billing requirements. This role works closely with internal departments to resolve billing issues, track orders, and ensure proper supporting documentation.

Duties and Responsibilities:

• Monitor unbilled orders and follow up to ensure timely invoicing.
• Review purchase orders, shipping documents, and other billing support for accuracy.
• Track shipments and resolve billing or delivery discrepancies.
• Understand customer-specific billing requirements and deadlines.
• Calculate freight, shipping, and other applicable charges.
• Prepare and process invoices using Infor LN and supporting documentation.
• Process and track prepayment and installment orders.
• Review and process customer credits.
• Submit invoices and credits via email, customer portals, and procurement websites.
• Maintain billing documentation for audit purposes.
• Work with Account Services, Sales, Shipping, AR, and Accounting via Zoom, email, or in person to resolve billing issues.
• Manage special projects within the department as needed.
• Has a basic understanding of Accounts Receivable processes and prior AR knowledge to assist with projects as needed.

Skills:

• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to prioritize tasks and meet billing deadlines.
• Strong problem-solving skills and ability to resolve discrepancies.
• Good written and verbal communication skills.
• Ability to manage special projects and multiple priorities.
• Ability to work independently while contributing to a team environment.
• Willingness to learn new processes and adapt to changing business needs.

Behaviors:

• Accountability Takes ownership of assigned responsibilities and follows through on open items.
• Communication - Communicates clearly and professionally through email, Zoom, and in person.
• Dependability Consistently meets deadlines, follows through on commitments, and helps support team coverage and workload needs.
• Adaptability Adjusts to changing priorities, processes, and business need
• Teamwork Supports cross-training, shares knowledge, and helps team members when needed.

Education & Experience:

Associate's degree preferred