Club Accounts Administrator - The Park Club CA

Club Accounts Administrator

Reports To: Club Manager

Location: The Park Club, Costa Mesa, CA

Employment Type: Full-Time, Non-Exempt

The Park Club is a premier private members club dedicated to fostering community, connection, and exceptional hospitality. The Club offers elevated dining, curated programming, and exclusive member experiences in a refined and welcoming environment. We pride ourselves on operational excellence, discretion, and delivering a high standard of service to our membership.

Position Summary

The Club Accounts Administrator is responsible for overseeing accounts payable, accounts receivable, member account administration, and financial reconciliations for the Club. This role ensures financial accuracy, timely processing of transactions, and a high level of service in managing vendor and member relationships.

The ideal candidate is detail-oriented, highly organized, discreet, and comfortable operating within a hospitality-driven private club environment.

Key Responsibilities

Accounts Payable (AP)

• Process, code, and enter vendor invoices accurately and timely.
• Prepare and execute weekly check runs and electronic payments.
• Reconcile vendor statements and investigate discrepancies.
• Perform monthly accounts payable reconciliations.
• Maintain vendor files, W-9 documentation, and payment terms.
• Support 1099 preparation and year-end reporting.

Accounts Receivable (AR) & Member Billing

• Generate and distribute monthly member statements.
• Post member charges, payments, credits, and adjustments.
• Perform member account reconciliations to ensure billing accuracy.
• Monitor past-due accounts and communicate professionally with members regarding balances.
• Process ACH, credit card payments, and deposits.
• Perform monthly accounts receivable reconciliations.

Financial Reconciliations

• Reconcile AP and AR sub-ledgers monthly.
• Reconcile vendor statements and resolve outstanding issues.
• Conduct detailed member account reconciliations and respond to statement inquiries.
• Assist with month-end closing procedures and supporting schedules with the BNG Controller.

Member & Vendor Relationship Management

• Serve as a professional point of contact for vendors regarding invoices and payments.
• Maintain positive, service-oriented communication with members regarding billing inquiries.
• Coordinate with Membership, Events, and F&B departments to ensure accurate billing.
• Support accurate and timely resolution of financial discrepancies.

Administrative & Operational Support

• Assist with other administrative components of the Club's operations as needed.
• Maintain organized financial and membership records.
• Support internal audits and external requests from the BNG Controller.

Qualifications

• 2-5+ years of bookkeeping or accounting experience.
• Strong experience with AP, AR, and reconciliations.
• Hospitality or private club experience preferred.
• Proficiency in accounting standards and software (Northstar preferred, MS Office).
• High level of discretion with financial and member information.
• Strong organizational and relationship management skills.

Compensation

Hourly Rate (Full-Time): $26.00 - $34.00 per hour (depending on experience)

Benefits: May include health insurance, paid time off, retirement plan eligibility, and club privileges where applicable.