Director Revenue Cycle

Job Description

Job Description

The Director of Revenue Cycle provides strategic and operational leadership for Betances Health Center’s revenue cycle, ensuring accurate, timely and compliant reimbursement for services across the organization. Reporting to the Chief Financial Officer, the Director is accountable for revenue cycle performance from patient access and encounter capture through coding, claims submission, denial management, payment posting, accounts receivable and final account resolution. The Director develops strategies to accelerate cash collections, reduce preventable denials and write-offs, improve reimbursement accuracy and strengthen internal controls. The position leads revenue cycle staff and partners with Clinical Operations, Patient Access, Finance, Informatics, Compliance and Credentialing to improve workflows, use technology effectively and report results and corrective actions to the CFO and senior leadership.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Develop and execute the revenue cycle improvement plan. Establish priorities, measurable goals, staffing requirements and performance standards in collaboration with the CFO.
• Partner with Operations to improve registration, insurance verification, eligibility, coordination of benefits, authorizations and patient financial counseling. Support consistent implementation of the sliding fee discount program and patient collection policies.
• Ensure complete and timely capture of billable encounters and services. Oversee coding quality, documentation feedback, charge entry, modifiers, rate codes and payer-specific requirements in collaboration with qualified coding and clinical staff.
• Oversee claim edits, clearinghouse acceptance, rejections, timely filing and work queues. Maintain controls that identify unbilled encounters and resolve claim errors before revenue is lost.
• Lead a structured denial management program that identifies causes, assigns corrective actions, tracks appeals and measures recovery. Resolve recurring issues through staff training, workflow changes and payer escalation.
• Establish follow-up standards by payer, age and value. Monitor aged and high-dollar balances, underpayments, recoupments and unresolved claims; ensure timely resolution and appropriate escalation.
• Ensure accurate and timely posting of ERAs, EFTs, checks and adjustments. Maintain controls over unapplied cash, credit balances, refunds and write-offs, including documented approvals and segregation of duties.
• Oversee applicable New York Medicaid, Medicaid managed care, Medicare FQHC and commercial payer billing. Manage PPS-related and supplemental/wrap payment workflows and support MCVR submissions and reconciliation with Finance, including supporting encounter data and payment validation.
• Reconcile revenue cycle activity with Finance, including patient revenue, cash, adjustments, receivables and general ledger balances. Support month-end close, audits, cash forecasts and analysis of contractual allowances, bad debt and write-offs.
• Lead escalations for systemic denials, underpayments, enrollment issues and payment delays. Collaborate with the CFO on payer reimbursement analysis and maintain current billing guidance and escalation contacts.
• Coordinate provider and site enrollment with Credentialing, monitor effective dates and payer participation, and identify billing restrictions and revenue risks before claims are submitted.
• Serve as business owner for revenue cycle functions within eClinicalWorks and related clearinghouse and payer technologies. Partner with Informatics to maintain billing rules, rate codes, edits, interfaces, work queues and reporting; test changes and monitor results.
• Partner with Compliance to maintain billing and coding policies, audit readiness and corrective action plans. Monitor applicable federal, state, FQHC and payer requirements; escalate suspected billing errors or overpayments promptly.
• Recruit, coach and evaluate staff; allocate work, establish productivity and quality standards, provide cross-training and develop succession coverage. Manage departmental resources and vendors within approved budgets.
• Lead cross-functional initiatives to prevent revenue leakage, improve patient experience and prepare billing workflows for new providers, services and sites. Perform other related duties as assigned.
• Develop a monthly dashboard for the CFO and senior leadership, with interim updates on material risks and cash collection issues. Establish consistent definitions, reliable data sources and approved targets; report trends, root causes, responsible owners and corrective actions.
• Cash collections, gross charges, net collection rate and payer mix.
• AR days, balances over 90 and 120 days, high-dollar claims and payer-specific aging.
• Clean claim rate, first-pass acceptance and resolution, denial rate, denial overturn rate and leading denial categories.
• Charge lag, unbilled encounters, payment-posting lag and unapplied cash.
• Credit balances, refunds, write-offs, bad debt and supplemental/wrap payment status.

KNOWLEDGE, EDUCATION, SKILLS AND ABILITIES REQUIRED:

• Bachelor’s degree in finance, accounting, business administration, healthcare administration or a related field preferred. An equivalent combination of education and relevant experience may be considered.
• At least seven years of progressively responsible healthcare revenue cycle experience, including at least three years of management or leadership experience.
• FQHC or community health center revenue cycle experience strongly preferred. Demonstrated knowledge of New York Medicaid, managed care, Medicare FQHC reimbursement and applicable PPS and supplemental/wrap payment processes.
• Experience leading billing, coding, denial management, payment posting and accounts receivable operations, with measurable improvements in collections, quality or efficiency.
• Ability to interpret payer requirements and reimbursement methodologies and oversee accurate CPT, HCPCS, ICD-10, modifier and rate-code workflows. 
• Proficiency with EHR and practice management systems, clearinghouses, payer portals and Excel. eClinicalWorks experience strongly preferred. 
• Strong analytical and reconciliation skills, including dashboard development, root-cause analysis and translating findings into corrective actions. 
• Demonstrated ability to lead staff, manage change, establish accountability and collaborate with clinical and administrative leaders.
• Professional certification in revenue cycle, healthcare finance or coding, such as CRCR, CHFP, CPC or CCS, preferred.
• Clear written and verbal communication, sound judgment and commitment to Betances’ mission and patient-centered service.

At Betances Health Center (Betances) we foster a welcoming and family-centered organization full of empathy, courtesy and respect. We educate and prepare our staff to provide all patients with the best care regardless of race, ethnicity, religion, sexual identity or insurance status. Betances does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, military service, or status as a covered veteran in accordance with applicable federal, state and local laws.

Company Description

At Betances Health Center (Betances) we foster a welcoming and family-centered organization full of empathy, courtesy and respect. We educate and prepare our staff to provide all patients with the best care regardless of race, ethnicity, religion, sexual identity or insurance status. Betances does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, military service, or status as a covered veteran in accordance with applicable federal, state and local laws.