Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support day-to-day front desk and facility coordination activities in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming experience for employees, guests, and vendors while keeping administrative operations organized and running smoothly. The role works across multiple teams and helps ensure visitors, meetings, deliveries, and workplace requests are handled efficiently.

Responsibilities:
• Welcome guests, employees, and service providers at the front desk while creating a detail-oriented and service-focused first impression.
• Oversee visitor check-in procedures through the designated system, issue visitor credentials, and notify internal contacts when guests arrive.
• Respond to questions from employees and visitors, provide accurate guidance, and serve as a helpful point of contact for workplace-related needs.
• Support daily office coordination by handling special requests, routing inquiries, and maintaining organized front desk operations.
• Assist with onsite meetings and events by preparing rooms, supporting setup and cleanup, printing materials, and helping with lunch gatherings, town halls, and similar activities.
• Manage incoming mail, packages, and shipments, including preparing carrier labels, arranging pickups, and keeping mailroom and storage areas orderly.
• Submit or coordinate property-related service requests and help track workplace issues that require follow-up.
• Maintain privacy and discretion when handling calls, visitors, and sensitive information in accordance with company practices.
• Keep reception and common areas neat, presentable, and appropriately arranged for seasonal or office occasions.• High school diploma or equivalent required.
• 1–3 years of experience in reception, front desk support, office administration, or a similar customer-facing role.
• Strong verbal and written communication skills with the ability to interact effectively across all levels of an organization.
• Proven ability to manage multiple tasks, stay organized, and prioritize work independently.
• Experience delivering high-quality customer service in a fast-paced onsite environment.
• Proficiency with Microsoft Word, Excel, and PowerPoint, along with comparable Google Workspace applications.
• Ability to handle confidential information with discretion and sound judgment.