Accounts Payable Coordinator

• Maintain the integrity of the accounts payable process in accordance with University policies, procedures, and applicable laws • Manage the full accounts payable cycle, including invoice matching, approvals, PeopleSoft entry, unpaid voucher review, and duplicate-invoice verification • Manage Payment Request workflows and student disbursement order systems • Investigate and resolve PeopleSoft budget errors blocking vendor invoice processing • Process bi-weekly vendor payments by check • Support travel and expense audits and One Card expense report approvals • Assist with purchase-order closing and year-end close activities • Support strategic payables planning, process improvement, communication, and internal controls • Analyze system needs and payables policies and recommend improvements • Assist departments and vendors with payment processing and delayed-payment disputes • Set up new vendors and perform TIN matching through the IRS website • Assist with IRS 1099 compliance, reporting, and vendor-file maintenance • Train University personnel on the Payment Request system • Provide backup support for the Research Accountant and other Controller’s Office positions • Review checks for accuracy and prepare them for mailing • Image and retain accounts payable records • Process void/stop payments and reissue checks as needed • Provide clerical support to the Controller’s Office, including mail, document preparation, and scanning • Assist in training new Accounts Payable Support Staff • Assist with PeopleSoft upgrades, software testing, and year-end audits • Perform miscellaneous and other assigned duties Requirements Associate’s degree from an accredited college or university in accounting, finance, business administration, or a related field, plus 4 years of directly related experience In lieu of a degree, 8 years of directly related experience Experience working within complex accounts payable systems Prior customer service experience Working knowledge of Microsoft Office, Adobe, and Google products Ability to exercise good judgment and discretion with sensitive or confidential information Strong interpersonal and written/oral communication skills Ability to examine and re-engineer operations and procedures, formulate policy, and analyze, develop, and implement strategies Self-motivated with leadership initiative Problem-solving and creative thinking ability Proficiency with personal computer office applications, email, and internet Ability to work under pressure, meet deadlines, multitask, and prioritize in a changing environment Demonstrated commitment to diversity and inclusion Successful completion of background check, including employment, education, credential, and criminal-record verification No visa sponsorship eligibility Core Competencies Demonstrates expertise in managing the full accounts payable cycle, including invoice processing, vendor management, and compliance with IRS regulations. Proficient in analyzing and improving accounts payable processes while ensuring adherence to university policies and effective communication with stakeholders. Highest-signal resume keywords Accounts Payable Management PeopleSoft Experience IRS 1099 Compliance Vendor Payment Processing Process Improvement Hard Skills Invoice Matching Payment Request Workflows Budget Error Resolution Vendor Setup and TIN Matching Year-End Close Activities Accounts Payable Cycle Management Software Testing Document Preparation Clerical Support Financial Reporting Soft Skills Interpersonal Communication Problem-Solving Creative Thinking Leadership Initiative Judgment and Discretion Industry Keywords Accounts Payable Vendor Management Financial Compliance Diversity and Inclusion Customer Service Tools & Technologies Microsoft Office Adobe Google Products PeopleSoft Email Applications #J-18808-Ljbffr