People Ops and Workplace Specialist

Company Propel Software transforms the way product companies work. Our product value management platform connects commercial and product teams to optimize decision making, drive process efficiencies, and engage customers with compelling products and experiences. Propel has a proven track record of improving product quality, speeding time to revenue and profit, and improving customer satisfaction. Recognized as a Deloitte Technology Fast 500 winner and one of Fortune’s Most Innovative Companies in America, Propel is built on Salesforce and drives product success for hyper growth startups, corporate pioneers, and Fortune 500 leaders in the high tech, medtech and consumer goods industries. Role You're the person who makes things work. You catch the broken AV setup before the all‑hands starts, know a new hire's start date before their manager does, and ensure our Redwood City office runs like a well‑oiled machine. This role is the execution layer for People Operations in Redwood City. You'll manage daily office operations, execute onboarding, support our recruiting function, and build the systems and documentation that help us scale. Note: This role is onsite at our Redwood City Office at least 3 days a week. What You'll Own People Operations & Recruiting Execution Execute aspects of onboarding including HRIS setup in Rippling and Sequoia, system access, equipment coordination, and Day 1 logistics Maintain HRIS hygiene by keeping Rippling and employee data clean and audit‑ready Partner with Hiring Managers to coordinate the recruiting process Own the candidate experience, from posting roles to ensuring smooth interviews to sending offer letters through our HRIS Front of House & Office Experience Manage the daily office environment including supplies, snacks, desks, AV equipment, and common areas Serve as the first point of contact for office‑related issues—you either fix it or elevate it quickly Partner with IT to manage building access and visitor protocols Coordinate with building management, IT, and facilities vendors Events & Culture Coordinate office events, team gatherings, and culture programming Support offsite logistics including venue research, contracts, vendor management, and on‑site execution Systems & Automation Maintain SOPs, process documentation, and internal company intranet in Google Sites Identify manual, repetitive workflows and propose automation or AI‑assisted solutions What We’re Looking For 2–4 years in office management, People Ops coordination, HR, or a closely related role Direct experience with an HRIS platform; Rippling strongly preferred High ownership mentality—you are not someone who waits to be told what to do. You see what needs to happen and make it happen Excellent organizational and multitasking skills with strong attention to detail Understanding and experience processing confidential information and private HR‑related matters Strong interpersonal and communication skills; ability to work collaboratively with all levels of staff Actively curious about AI tools and building innovative solutions Nice to Have Familiarity with Rippling (HRIS), Sequoia (PEO), Lever (ATS), Lattice (Performance), Google Workspace, Slack Salary: $73,000 - $88,000 a year US benefits include company options grant, 401k offering for Traditional and Roth accounts, 12 weeks fully‑paid gender‑neutral parental leave, flexible vacation, flexible sick time, 24 hours annual paid volunteer time, $1,500 annual continuous learning stipend, company‑wide holidays, health insurance options, tech equipment, monthly commuter stipend for hybrid & onsite employees, and monthly work‑from‑home stipend for remote employees. Authorization to work in the United States is required; Propel is not sponsoring visas for any positions. Location This is a remote position that can be done from anywhere in the U.S. Employees local to the Bay Area are encouraged to work onsite 2–3 days per week. Equal Opportunity Propel is proud to be an equal‑opportunity workplace where different perspectives are valued and every voice is heard. We’re dedicated to pursuing and hiring a talented and diverse workforce. Privacy For details on how we protect your information when you apply, please see our privacy notice. If you are a California‑resident, please read our California privacy notice. E-Verify Propel is an E‑Verify employer and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. For more information please visit the E‑Verify program. #J-18808-Ljbffr Medium