Advancement and Communications Executive Assistant

: Posting Information Department SW-School of Social Work-380100 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 01/02/2024 Application Deadline 01/12/2024 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Journey Salary Grade Equivalent GN10 Working Title Advancement and Communications Executive Assistant Position Number 20061200 Vacancy ID P018483 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule Monday through Friday 8-5 Hybrid: This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station . If business needs change, an individual employee's designation may be adjusted with a required minimum of ten (10) business days' notice unless employee conduct or safety issues necessitate otherwise at the discretion of management. Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $48,453-$56,160 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet . Position Summary Information Be a Tar Heel! Primary Purpose of Organizational Unit The mission of the School of Social Work is to advance equity, transform systems, improve lives. The School's curriculum supports the mission and recognizes the uniqueness of the region served, including concerns for disadvantaged, vulnerable, and oppressed individuals, families and communities. Classes provide rigorous and evidence-based content, and give students the opportunity to explore theory, learn intervention skills and engage in challenging dialogue with colleagues. Position Summary The primary purpose of this position is to support the Associate Dean for Advancement and Assistant Dean for Strategic Communications and Marketing including but not limited to: day-to-day operations such as updating, querying, and analyzing data and providing reports from the development database; submitting purchase requisitions and processing contracts; developing relationships and serving as a key liaison between external and internal customers; reconciling travel expenses, reporting, and reimbursements; extensive calendaring, including supporting the content calendar for the communications team and scheduling meetings for the Associate and Assistant Dean. The Executive Assistant will also serve an event planning and project management role, assisting in coordination of alumni receptions, donor events and functions with the Dean, Associate Dean, faculty and staff and coordinating workflow/project updates and supporting marketing events for the communications team. The Executive Assistant will be involved in extensive high-level public contact that requires a keen awareness of protocol and cultural sensitivity. They must analyze, prioritize, and track multiple complex schedules, confidential information, and multiple projects with attention to efficient facilitation of workflow, timeliness, accuracy, and high-quality work in a fast-paced environment with routine interruptions - all while providing skillful facilitation and processing of information, including excellent verbal and written correspondence. This individual will need to possess a great sense of flexibility and be able to complete additional duties as assigned. Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Required Qualifications, Competencies, and Experience Highly organized, detail-oriented with the ability to work in a fast-paced, confidential, and complex environment Exceptional professional interpersonal skills are required Demonstrated ability to foster relationships with clients and customers at varying levels internal and external to the University Ability to gather data, sort complex information, and prepare reports Ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes Ability to work in teams and to maintain effective professional relationships Ability to work independently, manage a variety of tasks, follow-up on assignments, and take initiative on projects (time and project management proficiency) Excellent verbal and written communication skills Highly proficient in the use of technology to support administrative functions and events including Office 365 Suite, Microsoft Teams, OneDrive, videoconferencing A seriousness about work paired with a collegial willingness to enjoy partnering with colleagues to advance a shared mission Our ideal candidate is dedicated, flexible , collaborative, and customer-friendly Preferred Qualifications, Competencies, and Experience Experience working with high level executives within a university setting Understanding of University systems, offices, and practices as well as experience in working within UNC-CH accounting systems (e.g. ConnectCarolina The candidate is willing to go the extra mile to be part of a dynamic team Experience with DAVIE (UNC-Chapel Hill's alumni and development database) or other customer relationship management (CRM) software is also strongly preferred. Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities Not Applicable. Position/Schedule Requirements