Administrative Assistant

Job Description

At  Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the nation's largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership. 

Key Responsibilities

• Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
• Collaborates on projects focused on client interfacing, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor's Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management
• Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. 

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

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