Accounting Clerk

Job Description

Job Description

Location: Spring, TX

Schedule: Fully onsite, Monday–Friday, 7:00 a.m.–4:00 p.m.

Job Type: Contract-to-hire

Position Summary

This role reports to the Controller and works closely with project managers, field supervisors, and ownership. It is a great fit for someone who enjoys variety, takes pride in accuracy, and can support both Accounting and Human Resources across multiple entities.

Key Responsibilities

Accounts Payable

• Manage the invoice inbox and respond to vendor inquiries
• Review and enter vendor bills into QuickBooks Online
• Support purchase order entry and processing
• Match bills to purchase orders, delivery tickets, and projects
• Monitor open purchase orders and flag aging items
• Code expenses to the correct cost codes, classes, and projects
• Route bills for approval and follow up on discrepancies
• Prepare weekly check runs and ACH payments
• Track lien waivers, W-9s, and certificates of insurance
• Reconcile vendor statements and resolve billing issues
• Process and reconcile company credit card and fuel card expenses
• Maintain vendor records, payment terms, and remittance details
• Track vehicle and equipment records, renewals, and related documentation
• Prepare year-end 1099s
• Assist with month-end close, AP aging, and project cost reporting

Human Resources

• Coordinate onboarding, including offer letters, new-hire paperwork, I-9s, and orientation scheduling
• Maintain confidential personnel files and employee records
• Support seasonal hiring and rehiring, including job postings and applicant scheduling
• Manage employee time tracking in QuickBooks Time, including timesheet review and corrections
• Assist with payroll processing and certified payroll compliance
• Help track benefits enrollment and changes
• Track workers’ compensation reporting and claims
• Maintain safety training records, OSHA logs, driver records, and certifications
• Help ensure compliance with labor law postings and employment regulations
• Track employee equipment, fleet assignments, and related renewals
• Assist with offboarding, including exit paperwork and final pay

General Office

• Cross-train in accounts receivable to provide backup support as needed
• Support the office team with filing, record retention, phones, and administrative tasks
• Assist with special projects as assigned

Qualifications

Required

• 1+ years of hands-on QuickBooks Online experience, including customized reports
• 1+ years of accounts payable or full-cycle bookkeeping experience
• 1+ year of HR administration or payroll experience
• Proficiency in Microsoft Excel, Outlook, and Adobe Pro
• Intermediate to advanced Excel skills preferred
• Strong attention to detail, organization, and follow-through
• Ability to handle confidential information with discretion
• Clear and professional communication skills

Preferred

• Experience in construction is preferred
• Familiarity with lien waivers, retainage, certificates of insurance, and subcontractor compliance
• Bilingual in English and Spanish
• Associate’s or bachelor’s degree in accounting, business, human resources, or equivalent experience