HR Operations Specialist, Payroll & Benefits

HR Operations Specialist, Payroll & Benefits American Property Casualty Insurance Association Job Posting Mar. 28, 2026 Position Summary The HR Operations Specialist supports and assists with the day-to-day administration of payroll and employee benefits, working closely with HR and Finance leadership and external vendors to ensure accuracy and compliance. This role serves as a key operational partner—providing hands‑on support, reporting, and coordination—without owning the full function. Payroll Support Assist with payroll processing, including data entry, audits, and reconciliation Review payroll reports for accuracy and flag discrepancies for resolution Support payroll adjustments, off‑cycle payments, and year‑end processes as needed Maintain accurate employee records related to pay, deductions, and tax information Partner with HR & Finance leadership to ensure payroll compliance and data integrity Manage payroll tax registrations, tax rate notices, and ongoing updates with state and local tax agencies, including state unemployment insurance. Benefits Administration Support Assist with employee benefits administration, including enrollments, terminations, and life event changes Provide support during open enrollment, including system updates and employee communications Coordinate benefits data with payroll to ensure accurate deductions and timely updates Respond to employee questions related to benefits and payroll, escalating complex issues as needed Support benefits audits, reporting, and vendor coordination Reconcile monthly benefits invoices, prepare payment documentation, and liaise with vendors and Accounts Payable. HR Systems & Reporting Utilize ADP to support payroll and benefits processing, reporting, and data management Create and maintain standard and ad hoc reports to support HR and finance needs Use Excel to track data, reconcile reports, and support analysis Support system testing, updates, and process improvements related to payroll and benefits Process & Compliance Support Assist with documentation of payroll and benefits procedures Support compliance efforts related to wage and hour laws, benefits administration, and internal controls Identify opportunities to improve processes, workflows, and employee experience Qualifications Education: Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field required or equivalent combination of education and relevant payroll/benefits experience Experience: 4–7 years of experience in HR & Finance operations to include payroll, benefits. Hands‑on experience supporting payroll and benefits processes. Working knowledge of payroll and benefits compliance requirements. Experience with ADP, including report writing. Skills: Strong Excel skills, including data analysis and reconciliations. High attention to detail with the ability to manage multiple priorities. Strong communication and collaboration skills. Ability to work independently while partnering closely with HR & Finance leadership. #J-18808-Ljbffr Chicago Chapter of the American Payroll Association