Accountant/Payroll Specialist

Job Summary The Accountant / Payroll Specialist at AVT Simulation is responsible for payroll processing, overseeing general accounting operations, managing financial records, and ensuring compliance with GAAP, FAR, DCAA requirements, and company policies. The role involves processing bi‑weekly and monthly payroll, performing account reconciliations, supporting month‑end and year‑end close processes, administering fixed‑asset accounting, managing subcontractor and purchase‑order accruals, and ensuring compliance with Joint Travel Regulations (JTR). The position requires U.S. citizenship and onsite work. General Ledger Accounting Maintain and oversee the general ledger to ensure accurate and timely recording of all financial transactions. Prepare journal entries for payroll, benefits, depreciation, amortization, prepaid expenses, accruals, intercompany activity, and other recurring or non‑recurring transactions. Perform monthly corporate credit card account reconciliations and ensure cardholders comply with company purchasing, travel, and expense policies. Perform monthly, quarterly, and annual account reconciliations, including bank reconciliations and detailed balance‑sheet account analysis. Research and resolve accounting discrepancies and reconciling items in a timely manner. Support monthly financial statement preparation and variance analysis. Fixed Asset Accounting Maintain the fixed asset subledger and ensure accurate capitalization, classification, depreciation, transfers, and disposals of company assets. Record and reconcile fixed asset additions, retirements, and depreciation expense in accordance with company capitalization policies and GAAP. Coordinate periodic physical inventory and verification of fixed assets. Maintain supporting documentation for capital expenditures and asset records for audit compliance. Payroll Administration Enter and update corresponding employee data in Deltek Costpoint to support labor cost tracking and payroll integration. Review and validate employee timesheets in Deltek Costpoint to ensure proper coding, approvals, and compliance with company policies and DCAA requirements. Manage the export of time and labor data from Deltek Costpoint to Paylocity, ensuring accurate mapping and transmission. Maintain accurate payroll records and documentation in accordance with company policy and audit requirements. Process domestic and international payroll activities while ensuring compliance with applicable regulations. Ensure compliance with Collective Bargaining Agreement (CBA) requirements, payroll deductions, and labor distribution requirements. Assist employees and management with payroll‑related inquiries and issue resolution. Accounts Payable and Accrual Management Review vendor invoices and purchase‑order documentation to ensure proper three‑way match between purchase orders, receiving documentation, and invoices. Investigate and resolve invoice discrepancies, receiving variances, pricing issues, and unmatched transactions with vendors and internal departments. Process purchase‑order accruals for received and/or accepted materials and services not yet invoiced to ensure accurate period‑end financial reporting. Prepare and record subcontractor accruals and monitor subcontractor costs for accuracy and completeness. Support subcontract management activities by reviewing subcontractor billing documentation and coordinating with program management and procurement teams. Provide oversight and guidance on accounts payable and accounts receivable functions to ensure accuracy, timeliness, and compliance with company policies. Monitor aging reports and assist in resolution of outstanding invoices, vendor disputes, and customer balances. Month‑End and Year‑End Close Lead and participate in the month‑end and year‑end closing processes, ensuring accurate and timely financial reporting. Reconcile and review all assigned accounts to ensure proper financial statement presentation and reporting accuracy. Prepare supporting schedules, accrual calculations, and closing entries within established deadlines. Assist in the preparation of annual audit schedules and year‑end reporting requirements. Financial Analysis and Continuous Improvement Support the Finance team in strategic decision‑making by preparing ad hoc financial reports, reconciliations, and analysis as required. Analyze financial data and operational trends to identify discrepancies, process inefficiencies, and improvement opportunities. Participate in continuous improvement initiatives to streamline accounting, payroll, procurement, and reporting processes. Assist with ERP system enhancements, testing, implementations, and process documentation initiatives. Qualifications Education : Bachelor's degree in Accounting, Finance, or related field. Experience : Minimum of 5‑7 years of progressive accounting experience, preferably in a government contracting or defense industry environment. Experience processing payroll and labor distribution accounting. Strong knowledge of GAAP, financial reporting, account reconciliations, accrual accounting, and internal controls. Experience with fixed asset accounting, expense report management, subcontractor accounting, and purchase‑order accruals. Experience reviewing travel and expense activity for JTR compliance. Experience with accounting software (e.g., QuickBooks, Sage Intacct, Deltek, or equivalent ERP systems); Deltek Costpoint experience is highly desirable. Experience with DCAA regulations, FAR requirements, and government contracts is highly preferred. Essential Mental Requirements : Proficiency in Microsoft Excel, including advanced functions such as pivot tables and VLOOKUPs. Strong attention to detail and accuracy in financial reporting and reconciliation. Excellent analytical and problem‑solving skills, with the ability to interpret financial data. Strong organizational skills and ability to prioritize tasks to meet deadlines. Effective communication skills, both written and verbal, with the ability to present financial data to non‑financial stakeholders. Ability to work in a team environment and independently as required. Essential Physical Requirements : The employee must occasionally stand, walk, sit, use hands to handle objects, reach with hands and arms, talk or hear. The employee must occasionally lift or move office products and supplies up to 75 pounds. Comfort working in various environments, including confined spaces and heights. Equipment / Software / Tools Used : Computer, phone, photocopiers, filing cabinets, fax machines. Basic computer operating system (Windows). Microsoft Office application (Excel, Word, PowerPoint, MS Projects, Outlook, OneDrive, Teams, SharePoint). PDF editor. Deltek Costpoint ERP system. Equal Opportunity Employer EOE – Females / Minorities / Protected Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity. Reasonable Accommodation Qualified individuals with a disability have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access our careers website as a result of your disability, request a reasonable accommodation by visiting and following the instructions at the bottom. #J-18808-Ljbffr AVT Simulation