Clinical Supply Documentation Specialist - SharePoint, GMP & Document Control (Hybrid | Basking Ridge, NJ

Job Title: Clinical Supply Documentation Specialist

Contract Duration: Contract till Oct 2026 with possibility to extend

Work Location: Basking Ridge, NJ 07920

Checklist:

Direct Pharmaceutical industry experience

cGMP

Microsoft Sharepoint experience uploading and managing files

SOP

Documentation, documents, records

Clinical supply

Duties:

Job Schedule: Candidate must be local and able to come 1-3 times a week.

Duties: Review, organize, and classify electronic documents and records within the SharePoint environment according to established file management standards. Analyze document content and metadata to determine appropriate categorization and retention requirements. Upload, migrate, and maintain files within the designated SharePoint folder structure, ensuring accuracy and consistency. Verify that all documents are stored in the correct locations and comply with organizational naming conventions and filing procedures. Identify and resolve misfiled, duplicate, outdated, or incomplete records within SharePoint. Collaborate with business units and stakeholders to understand document classification requirements and ensure proper record placement. Provide recommendations for improving SharePoint document organization, usability, and search functionality. Monitor and report on project progress, including file inventory, classification status, and completion metrics.

Skills:

Pharmaceutical background, SOP and GMP knowledge. Strong computer skills.

Strong oral and written communication skills

Results driven; strong analytical skills, strategic thinking, and business acumen

Experience in collaborating with others to bring tasks/projects to completion

Highly proficient in recognizing needs, prioritizing work, multi-tasking and working in fast‑paced environment

1-3 years of experience

Sharepoint experience uploading and managing files

Soft-skill requirements: Someone with who is a team-player; positive and can-do attitude; willing to solve problems and strong critical thinking skills. Must be able to learn and adapt to situations.

Education:

Minimum Bachelor’s degree