Executive Director

Executive Director, Fiscal Services

Under general direction, plans, organizes, coordinates, and provides administrative direction and direct professional expertise for all functions and activities of Fiscal Services, including fiscal resources (budget development and Grants/Categorical Programs), Accounting, and financial reporting, payroll, accounts payable and accounts receivable, cashiering/student accounts, cash management and investments, internal controls, College-wide audits, and bond and other debt fiscal management. Coordinates assigned activities with other College divisions and departments, outside agencies, and the public; works closely with budget and compliance leadership to develop and implement fiscal policies, procedures, and internal controls; and provides highly responsible and complex professional assistance, guidance, and coaching in areas of expertise to ensure fiscal integrity, regulatory compliance, and operational effectiveness.

Supervision Received and Exercised:

Receives general direction from the assigned managerial personnel. Exercises general direction and supervision over management, professional, technical, and administrative support staff through subordinate levels of management and supervision.

Class Characteristics:

This position is within the classified administrator classification and is responsible for leading and actively directing the work of Fiscal Services. In addition to providing administrative leadership, the incumbent serves as the Colleges technical authority for governmental accounting, payroll, and tax compliance, audit readiness, cash management, and financial reporting; independently performs and reviews the most complex work; advises and coaches staff and administrators on accounting treatment, controls, and best practices; resolves issues that require advanced professional judgment. Acts as the Colleges Disbursing Officer pursuant to Education Code 85266. Successful performance requires broad knowledge of public-sector finance and College operations; the ability to develop, implement, and sustain effective fiscal controls and service standards; and the ability to manage complex, varied functions while supporting College-wide planning, shared governance, and customer service expectations.

Examples of Essential Functions(Illustrative Only):

1. Assumes management responsibility for all Fiscal Services Department operations, including budgeting and grants/categorical fiscal support; accounting; payroll; accounts payable; accounts receivable; cashiering/student accounts; cash management; audits; and bond and debt accounting and reporting; and Auxiliary Services enterprise, as assigned.
2. Provides day-to-day operational technical leadership for governmental and fund accounting, ensuring accurate accounting treatment for complex transactions, reconciliations, accruals, reserves, and year-end close activities; supports the College in all annual audit procedures; reviews and approves financial entries, schedules, and reports prepared by staff; and mentors staff to build technical capacity and consistency.
3. Develops, directs, and coordinates the implementation of departmental goals, objectives, policies, procedures, work standards, and internal controls; establishes, within College policy, appropriate budget, service, and staffing levels; and continuously evaluates service delivery to identify improvements, mitigate risk, and strengthen accountability.
4. Coordinates the development, preparation, review, monitoring, analysis, and administration of the Colleges annual budgets, department budgets, and related grants; evaluates and projects revenues, including the Student-Centered Funding Formula ( SCFF ), and expenditures to determine budget requirements, capital spending, contracts, and other expenditures; forecasts funds needed for staffing, equipment, and supplies; monitors and approves expenditures to ensure compliance with established budgetary limitations; and implements adjustments as necessary to support fiscal sustainability and strategic priorities.
5. Leads the preparation of cash flow projections and analyses for multiple funds; monitors liquidity; oversees banking relationships, accounts, transfers, and reconciliations; and recommends financing strategies as needed.
6. Develops and prepares financial statements and fiscal reports required by local, state, and federal agencies; ensures timely submission of mandated reports; prepares or reviews Board agenda items, fiscal analyses, projections, and decision-support materials for executive leadership and the Governing Board.
7. Coordinates and manages the Colleges financial operations, including authorization of financial transactions, and compliance with regulations and College policies. Provides fiscal planning and revenue/expenditure forecasting while maintaining strong accounting controls to safeguard assets and support executive decision-making.
8. Follows fiscal independence standards; determines the availability of funds to cover expenses and ensures adequate documentation exists to substantiate appropriateness and authenticity of financial transactions; oversees and directs the audit function for accounts payable, accounts receivable, and payroll.
9. Oversees student financial transactions and cash controls, including cashiering operations, third-party billing, refunds, and reconciliations; ensures proper training on cash handling and change funds; and collaborates with Financial Aid and other departments on disbursement and reconciliation processes to maintain compliance.
10. Coordinates all financial aspects of the Bond Issuances and Capital Outlay Programs; works with underwriters to prepare preliminary Official Statements and presentations to rating agencies; and supports compliance oversight for construction programs funded by voter-approved and other bonds to ensure adherence to bond parameters and generally accepted accounting principles ( GAAP ).
11. Maintains proper accounting controls over revenues and expenditures; reviews and authorizes transactions within delegated authority; ensures appropriate documentation and audit trail; and strengthens fraud prevention and detection through segregation of duties, system controls, monitoring, and staff training.
12. Directs the preparation, analysis, and submission of the Colleges Quarterly and Annual Financial Status Reports ( CCFS -311) to the California Community Colleges Chancellors Office; ensures all fiscal activities strictly adhere to the California Community Colleges Budget and Accounting Manual ( BAM ) and the 50 Percent Law (Education Code Section 84362) to maintain the Colleges fiscal standing and regulatory compliance.
13. Provides collaborative leadership for fiscal technology and ERP initiatives; partners with Information Technology and stakeholders to improve and modernize financial systems, reporting tools, workflow automation, and data quality; develops procedures, documentation, and training to ensure effective adoption.
14. Maintains, updates, and recommends changes to Board Policies and Administrative Procedures related to areas of responsibility and facilitates their approval at all stages of the process, including Board approval; monitors changes in laws, regulations, and technology, and implements policy and procedural changes as required.
15. Establishes, implements, and fosters an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility ( DEISAA ).
16. Selects, trains, motivates, and directs the assigned department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline procedures; responds to staff questions and concerns.
17. Oversees, leads, and provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups.
18. Utilizes critical thinking, sound decision-making, and problem-solving skills with tact, confidence, and diplomacy.
19. Implements, enforces, supports, and abides by federal, state, local policies, and Board Policies and Administrative Procedures.
20. Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to, Screening and Selection Committees mandated trainings, and DEISAA related trainings as required.
21. Prepares and delivers DEISAA -minded presentations related to assigned areas as required.
22. Performs other related duties as assigned consistent with the scope of the position.

Qualifications
Knowledge of:

1. Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
2. Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work procedures.
3. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
4. California Community Colleges finance, apportionment, and Student-Centered Funding Formula ( SCFF ) structure.
5. Principles and practices of governmental and fund accounting, public finance administration and budgeting, auditing, and reconciliation in a community college or comparable public-sector environment.
6. GAAP and Governmental Accounting Standards Board ( GASB ) requirements and their application to financial reporting, year-end close, and complex transactions, including debt and capital projects.
7. Internal control frameworks, risk management concepts, fraud prevention methods, and audit readiness practices.
8. Cash management, banking, investments, cash flow forecasting, and revenue/expenditure controls across multiple fund types.
9. Enterprise resource planning ( ERP ) systems, financial applications, reporting tools, and best practices for technology-enabled process improvement.
10. Los Angeles County Office of Education and California Community Colleges Chancellors Office requirements, regulations, and procedures.
11. Business correspondence, presentation methods, contract and vendor management concepts, and research and reporting techniques.
12. Modern office practices, methods, and computer equipment and applications related to the scope of responsibility.
13. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
14. Techniques for providing a high level of customer service by effectively interacting with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic levels and ethnic groups.

Skills and Abilities:

1. Implement, advocate for, and communicate the Colleges vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
2. Oversee and address gaps in diversityn, equity, inclusion, social justice, anti-racism, and accessibility in recruitment and retention of faculty, management, and staff.
3. Develop, implement, and sustain goals, objectives, policies, procedures, internal controls, and work standards that improve accuracy, compliance, timeliness, and service quality.
4. Analyze accounting and financial systems and practices; identify issues and root causes; design practical solutions; and lead implementation and change adoption.
5. Exercise critical thinking and sound decision-making through observing, analyzing, inferring, communicating, and problem-solving in challenging situations with ethics, tact, confidence, and diplomacy.
6. Develop and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments.
7. Establish and maintain a variety of filing, record-keeping, and tracking systems.
8. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
9. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
10. Communicate effectively through various modalities.
11. Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
12. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures; understand scope of authority in making independent decisions.
13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

1. Equivalent to a bachelors degree from a regionally or nationally accredited college or university with major coursework in accounting, finance, business administration, or a related field; and
2. Three (3) full-time equivalent years of progressively responsible management and operational experience in accounting or finance within a public-sector environment (such as higher education, government, or nonprofit), including applied oversight of accounting, auditing, budgeting, payroll, and/or related fiscal services operations.

Desirable Qualifications:

1. Masters degree in accounting, finance, business administration, or related field.
2. Certified Public Accountant ( CPA ), Certified Management Accountant ( CMA ), or comparable professional certification.
3. Demonstrated experience with community college finance, including multi-fund accounting, budget development and monitoring, student financial services/ cashiering, payroll compliance, grant compliance, and bond/debt accounting and reporting.
4. Proven track record of implementing or overseeing programs or policies relating to diversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institutions ( HSI ) and Asian American and Native American Pacific Islander-Serving Institutions ( AANAPISI ); OR
5. Proven track record of participating in programs relating to diversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institution ( HSI ) and Asian American and Native American Pacific Islander-Serving Institutions ( AANAPISI ).

Licenses and Certificates:

None.

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Our Mission: The mission of Mt. San Antonio College is to support all students in achieving their educational goals in an environment of academic excellence. Specifically, the College is committed to providing quality education, services, and workforce training so that students become productive members of a diverse, sustainable, global society. The College pledges to prepare students for lifelong learning through the mastery of basic skills, the achievement of associate degrees and certificates, and the completion of career and transfer pathways. The College will carry out this commitment by providing an engaging and supportive teaching and learning environment for students of diverse origins, experiences, needs, abilities, and goals. The College is dedicated to serving our community through improving economic achievement, advancing civic engagement, enhancing personal well-being, promoting critical thinking, and enriching aesthetic and cultural experiences.

Our Vision: Mt. San Antonio College strives to be regarded as one of the premier community colleges in the nation. We will be viewed as a leader in community college teaching, programs, and services. As a premier community college, we will provide access to quality educational programs and services, focusing on student success within a climate of integrity and respect. We will earn this reputation by consistently exceeding the expectations of our students, our staff, and our community.

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.