Academic Affairs Coordinator

Academic Affairs Coordinator

The Academic Affairs Coordinator position serves as a key member of the Academic Affairs department, conducting major functions in the Academic Affairs Office and supporting the Dean, Assistant Deans and Academic Affairs staff. This position requires a high level of customer service, strong commitment to student success, demonstrated organizational skills, and attention to detail. This person is often a first point of contact for faculty, staff and students.

Major Functional Areas and Description of Duties:

• Maintains and manages all administrative aspects of the Academic Affairs department;
• Provides administrative services and manages day to day tasks for the office of the Academic Dean.
• Handles daily requests from faculty for materials and assistance;
• Acts as the clearing house for announcements and faculty professional activities;
• Assists in developing and maintaining budgets for the Dean's office and all academic and administrative programs under the Dean's purview;
• Manages all accreditation documents, correspondence, and activities from the annual reports to the larger Self Study reports prepared for NECHE;
• Provides assistance with travel programs, processing applications, making all travel arrangements, developing budgets, counseling students and families, and coordinating the academic components with the Registrar and Bursar.
• Gathers and maintains dashboard statistics on faculty.
• Records and distributes minutes of various faculty meetings.
• Assists faculty applying for rank, sabbatical, faculty development funds, and reappointment and (with the Dean) ensure that the proper processes are followed for applications.
• Coordinates Showcase and Graduation awards;
• Budgets, hires, and schedules works study students for the Academic Affairs office;
• Schedules and manages Course Evaluations.
• Manages and distributes departmental assessment materials in consultation with the Division Chairs.
• Plans, schedules and manages the end-of-semester studio evaluations with data support from Academic Advising.
• Collects syllabi for all courses.
• Creates full and part time faculty contracts each semester.
• Collects and organizes end-of-term payroll information for faculty stipends.
• Collects, maintains, and updates Books and Material lists for each semester;
• Maintains and schedules classroom and conference room space as needed.

Qualifications: (Experience, Skills & Abilities)

Education:

• Bachelor's degree is required.

Experience:

• 3-5 years of professional administrative experience is required.

Communication/Professionalism:

• Must possess excellent customer service skills.
• Ability to interact with a diverse population of internal and external constituents.
• Proven ability to perform duties with a high level of professionalism, discretion, diplomacy and tact.
• A record of exemplary personal and professional integrity; a motivator with high energy
• Excellent verbal and written skills are essential in this highly visible position.
• Self-motivated, shows initiative and performs duties with little supervision.
• Exhibits a flexible, cooperative and hard-working attitude.
• A positive attitude and good sense of humor is a must.

Office and Administrative Skills:

• Must have practical knowledge of Microsoft Word and Excel, and basic computer literacy.
• Database experience is a plus.

Complexity and Organization:

• Excellent organizational skills and ability to accomplish multiple tasks, work under pressure and meet deadlines.
• Ability to problem-solve.
• Ability to work in an independent and proactive manner to meet goals and expectations.

Working Conditions/Physical Demands:

• Ability to lift heavy materials (30lb boxes).
• Ability to sit or stand for extended periods of time.

Special Notations or Conditions of Employment:

• Must be able to work additional hours including weekends, evenings and College events.

To Apply: Please submit a cover letter and resume to the Montserrat College of Art Career Center.

Last updated: 06/12/2026