Accounts Payable Associate - Thomas Weisel Investment Management - Hybrid

Accounts Payable Associate

The Accounts Payable Associate for Thomas Weisel Investment Management is responsible for accounts payable processing, general ledger bookkeeping, expense reimbursements, and other operational tasks for the Office of CEO Administration. This role involves processing accounts and incoming payments in compliance with financial policies and procedures. The Staff Accountant-Accounts Payable Associate will also prepare and review supporting financial documents, reports, and statements.

*This is a hybrid role, combining in-office and remote work.

What We're Looking For

Responsible for all functions related to Accounts Payable activities.
Perform the initial review of all outside vendor invoices and Employee Expense Reports.
Generate e-checks for review and payment via an online banking platform.
Apply proper coding of expenses and expense reports and enter them into QuickBooks.
File and maintain paid invoices in electronic vendor files.
Complete and submit reimbursement forms when expenses have a business purpose.
Respond to outside vendor and employee inquiries regarding the status of payments.
Responsible for preparation and reporting of annual Form 1099 information to IRS.
Maintain relationship with company credit card provider and act as administrator for employee credit cards.
Maintaining accounts receivable spreadsheets for business reimbursements. Interface with corporate accounts payable.
Review monthly credit card statements and categorize all expenses, performing research as needed.
Correspond with employees to obtain necessary expense supporting documentation.
Call on selected vendors to get copies of invoices relating to credit card charges for detailed expense classification.
Maintain accounts receivable spreadsheets for business reimbursements. Interface with corporate accounts payable.
Responsible for all department filing (online and hard copy).
Serve as the back up for processing department bi-weekly payroll.
Maintain all subscriptions.
Maintain vehicle records (maintenance, insurance cards, registration, etc.).
Provide various supporting schedules and reconciliations to Senior Accountant for monthly and quarterly financial statement reporting.
Performs special projects as assigned.

What You'll Bring

Excellent organization skills, and verbal and written communication skills.
Commitment to providing high-quality customer service to internal and external clients and contacts.
Experience working with GL accounts and general banking activities.
Meet demanding deadlines and can interact productively with co-workers and outside service providers.
Experience with Accounting and Accounts Payable activities.
Experience with monthly cash reconciliations for various bank and brokerage accounts.

Education & Experience

Minimum Required: High School Diploma or equivalent work experience.
Minimum Required: 3+ years of experience in accounts payable and bookkeeping required and 21+ years of experience working with GL accounts and general banking activities.

Systems & Technology

Proficiency with Microsoft Office, primarily in Word, Excel, and Outlook.
Proficiency with Adobe.
Working knowledge of QuickBooks.

Compensation Range

Salary: USD $60,000.00/Yr. - USD $75,000.00/Yr. Actual salaries may vary, and may be based on several factors, including but not limited to each candidate's qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel's overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition & certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel's current offerings, please visit Applications are accepted until the position is filled.

About Stifel

Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success.

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

Stifel is an Equal Opportunity Employer.