LEGAL ASSISTANT

Job Description

Job Description

UPDATED: 06/09/2026

SALARY: Starting at $51,500

SUMMARY: This position is responsible for managing legal files, tracking critical deadlines, and serving as the primary liaison between the General Counsel & Chief Deputy Property Appraiser and outside counsel. This role provides administrative support to the Legal Department and contributes to the overall operational effectiveness of the department.

DUTIES AND RESPONSIBILITIES: The essential duties of the Legal Assistant include, but are not limited to the following:

• Responsible for processing all incoming legal summonses, correspondence, and subpoenas.
• Open, organize, and continuously update all electronic case files.
• Calculate, enter, and maintain all litigation deadlines and time-sensitive matters.
• Coordinate and schedule depositions, mediations, hearings, and trials.
• Prepare legal correspondence, draft pleadings, and e-file court documents.
• Conduct legal research and prepare documents for mediation, hearings, and trials.
• Perform initial review of all legal invoices.
• Coordinate responses discovery and subpoenas duces tecum.
• Track all court filings across various dockets.
• Manage rapidly changing priorities and deadlines across a large volume of cases.
• Ability to learn the functionality of the Computer Assisted Mass Appraisal (CAMA) system, AXIA, and Lexis Nexis.
• Work on special projects assigned by the General Counsel & Chief Deputy Property Appraiser.
• Serve as assistant to the General Counsel & Chief Deputy Property Appraiser in all matters affecting the Legal Department.
• Communicate professionally and interact effectively with staff, government entities, outside counsel, and the public.
• Perform all work efficiently and effectively both in the office and in a remote environment.
• Meet all attendance and punctuality requirements by reporting for work consistently and on time in accordance with office policy.
• Perform other duties as assigned. Duties, responsibilities, and activities may change at any time, with or without notice.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

SKILLS AND QUALIFICATIONS:

• Years of experience: Must have a minimum of two (2) years’ experience as a legal assistant, legal secretary, or paralegal. Florida Registered Paralegal (FRP) designation or NALA Certified Paralegal (CP) credential highly preferred.
• Education: A Bachelor’s degree from an accredited college with an emphasis in Public or Business Administration, Legal Studies, Finance, or closely related field is required
  • Substitution: Each year of required education may be substituted by two (2) years of work experience. Each year of work experience may be substituted by two (2) years of additional education.
• Computer skills required : Internet Software; Electronic Filing Systems (E-File); Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation Software (PowerPoint); and Adobe Acrobat.
• Additional Skills required: Ability to rapidly acquire and retain knowledge of administrative and procedural regulations; proven attention to detail, reliability, and outstanding organizational skills; and ability to prioritize multiple projects under minimal supervision.
• Must be self-motivated, highly organized, and able to multitask. Must also manage deadlines effectively, prioritize tasks, and be proactive with limited supervision.
• Must have the ability to understand and carry out moderately complex oral and written instructions and follow office practices and procedures.
• Must have strong interpersonal skills; be dependable, punctual, and flexible.
• Must possess the personality and temperament necessary for working under stress in dealing with staff and the public.
• Language Skills: Bilingual in English and Spanish preferred.