Administrative Assistant & Office Coordinator

Doing media right starts by putting people first. At MARC Media which includes MARC Radio, MARC Digital, and our newspapers Mainstreet Daily News and The Apopka Chief, we focus entirely on our audiences, our local advertising clients, and our team. We don't sell generic packages, and we don't broadcast opinions. We deliver real solutions for advertisers, real facts for readers, and real entertainment for listeners. To do that, we rely on our biggest asset: our staff. Because we connect our Mission, Vision, and Values to all our goals, we strive to hire individuals who appreciate the foundation we provide and take the initiative to reach their individual potential. If you’re interested in joining a media company that is invested in growth, apply below. Administrative Assistant & Office Coordinator Position Overview MARC Media Group is seeking a highly organized Administrative Assistant & Office Coordinator to support the Chief Revenue Officer (CRO) while also assisting with the day‑to‑day operations of the company’s home office in Winter Park, Florida (Moving to Maitland). This role combines administrative support with general office coordination. The position will assist with scheduling, internal reporting, and communication across multiple markets while also helping ensure the home office runs smoothly and that visitors feel welcomed and cared for. The ideal candidate is organized, friendly, detail‑oriented, and enjoys helping teams operate efficiently in a fast‑paced environment. Key Responsibilities Administrative Support for CRO Assist with managing the CRO’s calendar to help ensure efficient use of time. Schedule meetings with internal leadership, direct reports, clients, and vendors. Coordinate recurring leadership meetings and scheduling requests. Assist with basic travel coordination when needed. Assist in preparing and distributing internal sales reports, including: Daily KPI tracker for sales teams Weekly pacing reports Gather information from various markets to help compile reports. Office Coordination Help support the daily operations of the home office. Assist with basic office needs for leadership and team members working in the office. Maintain an organized and professional office environment. Assist with coordinating office supplies and general office organization. Guest & Visitor Experience Welcome guests arriving at the home office. Help coordinate meetings and guide visitors from the lobby to the appropriate office or meeting space. Assist in creating a welcoming and professional experience for clients, ministry partners, and visitors. Communication & Coordination Assist with coordinating communication between leadership and teams across multiple markets. Help track follow‑ups and reporting deadlines. Assist with meeting preparation and internal documentation. Qualifications Strong organizational and time management skills. Friendly, professional, and service‑oriented personality. High attention to detail. Ability to manage multiple tasks and deadlines. Comfortable working with spreadsheets and compiling reports. Strong communication and interpersonal skills. Administrative or office support experience preferred. Compensation $20–$25 per hour depending on experience. This is a full‑time, hourly (non‑exempt) position eligible for overtime. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. MARC Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or other legally protected characteristics. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We participate in the E‑Verify program. Upon an applicant's request, MARC Media will consider reasonable accommodation to complete the application process. Benefits Offered: health insurance, dental insurance, vision insurance, life insurance (dependent coverage options), short‑term and long‑term disability, FSA & HSA, retirement plans (traditional 401(k) & Roth 401(k) options) with company contribution, paid time off & holiday pay, employee assistance program, chaplain, employee pricing on new and used vehicles at select dealerships, and employee pricing on vehicle maintenance, repair, and parts at select dealerships. For more information, please view the following PDFs: E‑Verify Poster (English and Spanish), Right to Work Poster (English and Spanish). MARC Media is an Equal Opportunity Employer. For more information, please click on the following PDF: EEO. #J-18808-Ljbffr MARC Media USA