Accounts Payable Clerk

Position: Accounts Payable Clerk

Reports to: Director of Accounting

Status: Full Time, Non-Exempt

Hourly Rate: $22 - $24 per hour

ESSENTIAL FUNCTIONS – include and are not limited to:

• Consistently charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

• Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Protects organization's value by keeping information confidential.

• Must be able to remain in a stationary position 90% of the time.

• Adhere to company policies and procedures 100% of the time.

RESPONSIBILITIES – include and are not limited to:

• Maintains historical records by scanning and filing documents in a timely manner.

• Review all invoices for appropriate documentation and approval prior to payment.

• Sort and distribute incoming mail.

• Accurately process check requests.

• Accurately audit and process credit card bills.

• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.

• Manage 1099 vendor maintenance.

• Respond to all vendor inquiries in a timely manner.

• Reconcile vendor statements, research and correct discrepancies.

• Assist in month end closing as needed.

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

• Assist with other projects as needed.

• Disburses petty cash by recording entry; verifying documentation.

• Accomplishes accounting and organization mission by completing related results as needed.

• Report to work as scheduled with minimal absenteeism or tardiness.

• Attend job related training and informational seminars as requested.

• Perform other related duties as assigned.