Executive Assistant

Executive Assistant

Full Time

St. Louis, MO, US

Join Us to Build Healing and Hope Together!

As leaders in children's mental health and wellness, St. Louis Children's and KVC Health Systems Youth Mental Health Care have partnered to create one of the nation's most innovative and transformative youth mental health and wellness campuses. The partnership includes a 77-bed acute care hospital and outpatient programs. Located on the KVC Missouri Children's Mental Wellness Campus conveniently located in Webster Groves, Missouri, the peaceful environment and broad continuum of care allow children and families to access the appropriate level of treatment throughout their healing experience. The new campus is slated to open in late 2026. Learn more at stlouischildrenskvc.org. Join us and be a part of this journey of healing and hope for thousands of children and teens.

Job Summary

The Executive Assistant reports directly to the Senior Inpatient Officer of Camber and provides consistent services and support to the Camber Vice Presidents. Working closely with this executive team, the Executive Assistant will be responsible for handling sensitive and confidential information, will be able to recognize and adjust priorities, and will model the organization's mission and standards. The Executive Assistant will have a positive, outgoing, and personable demeanor and will be able to relate well with diverse populations and age groups.


Minimum Requirements:

Education: Bachelor's degree from an accredited college or university preferred. High school diploma or equivalent is required.

Licensure/Certification: Valid drivers license and auto insurance with a good driving record. At least 21 years of age.


Qualifications:

To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• The ability to multitask, outstanding attention to detail, strong organizational and time management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Proficient skills in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook email.


Experience: A minimum of five years' experience supporting executive or senior leadership roles. Experience in a healthcare environment preferred.


Major Duties:

• Demonstrate professionalism, respect, and inclusivity toward colleagues and community stakeholders.
• Manage and coordinate executive team calendars and schedules.
• Arrange executive travel, including flights, hotels, transportation, and dining reservations.
• Prioritize multiple projects and ensure timely completion of tasks.
• Serve as a Notary Public for executive team needs.
• Schedule and coordinate meetings, conference calls, video conferences, and meeting spaces.
• Develop, update, and maintain administrative systems and processes for efficiency.
• Handle incoming and outgoing mail, faxes, and document distribution.
• Proofread, edit, and draft correspondence on behalf of executives.
• Track invoices, receipts, expense reports, and maintain related spreadsheets.
• Create, update, distribute, and monitor organizational forms and documents.
• Prepare, coordinate, and track board reports.
• Attend meetings and record meeting minutes as needed.
• Coordinate maintenance and repairs for office equipment and maintain purchase records.
• Manage office shipping, postage, mailing services, and UPS deliveries.
• Submit and monitor IT service requests for the executive team.
• Maintain and update organizational charts and company contact lists.
• Order, inventory, and manage office supplies for the administrative suite.
• Oversee the upkeep and organization of conference rooms and kitchenette areas.

Additional duties may be assigned based on organizational needs and staff qualifications.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, talk, or hear, and taste or smell. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit for intermittent amounts of time. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.


Benefits & More

Employee benefits and culture fall under the KVC Health Systems umbrella. KVC is a family of private, nonprofit organizations that strengthen families, prevent child abuse and neglect, and help people achieve mental health wellness. Through our broad continuum of care, we are proud to be a national leader in mental health, child welfare, and health and human services transformation.


At KVC, we offer a positive, supportive workplace where each person can do work they love. In fact, we're so proud of our culture that we see it as our top competitive advantage in the health and human services field. Based on the voice of our employees, KVC has an incredible 83 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. KVC was also named #15 on Glassdoor's Best-Led Companies 2025 list, a recognition achieved entirely based on anonymous employee reviews. In addition to being mission-driven, we offer employees an unparalleled level of flexibility, wellbeing, learning, inclusion, recognition, and rewards.