Imaging Specialist

Salary : $33,280.00 Annually
Location : 301 S. Monroe St. Tallahassee, FL
Job Type: Part-Time
Job Number: 26-00033
Division: Archives
Department: Archives
Opening Date: 07/10/2026
Closing Date: 8/31/2026 11:59 PM Eastern


DESCRIPTION
The Clerk of the Circuit Court and Comptroller serves Leon County residents by supporting court operations, processing and recording judicial orders, and safeguarding public records and funds.

We are seeking service-oriented professionals to join our Tallahassee team.
At the Clerk of the Circuit Court & Comptroller's Office, you can: • Take pride in delivering high-quality public service
• Contribute to an organization that values professionalism and accountability
• Participate in structured professional development
• Support court operations and essential public services in Leon County
Benefits Package Includes: • Paid holidays and leave benefits
• Medical, dental, and vision coverage options
• Flexible Spending Accounts
• Florida Retirement System participation
• Deferred Compensation Plan (457b)
• Life and disability coverage options
Starting Salary Notice: Initial appointments are typically made at or near the minimum of the approved pay range, consistent with budget authorization and internal equity.
Position Overview: The Imaging Specialist performs document imaging and digital records support functions to ensure the accurate conversion, organization, and accessibility of records within authorized systems in accordance with retention schedules and established procedures.
This position operates within a structured public-sector environment requiring professionalism, accountability, and adherence to confidentiality standards. The position applies established procedures but does not interpret legal rulings, provide legal advice, or determine legal outcomes. Authority is limited to document processing and records handling actions defined by policy and procedure.

ESSENTIAL ROLE RESPONSIBLITIES

Document Imaging & Processing
Prepares and processes documents for inclusion in authorized electronic systems in accordance with established procedures. Performs review activities to support accuracy and completeness of imaged records. Applies required confidentiality handling and information masking procedures.
Records Preparation & Support
Coordinates preparation and movement of records for imaging, storage, or retention activities. Supports workflow balancing and document organization within established procedures.
Operational Support
Operates imaging equipment and associated systems to maintain document tracking and accessibility. Provides operational support functions to maintain workflow continuity when assigned.
Assignments may vary based on operational need and cross-training.

KNOWLEDGE, SKILLS AND ABILITIES

Foundational Knowledge
General knowledge of document handling practices, confidentiality requirements, and administrative procedures.
Functional Skills
Ability to process, organize, and review documents accurately within established procedures. Ability to operate imaging equipment and associated systems.
Communication & Professional Skills
Ability to communicate professionally with staff and stakeholders. Ability to maintain confidentiality and professionalism in sensitive situations.
Analytical & Judgment Skills
Ability to apply procedures consistently, identify discrepancies, and refer matters outside established authority to appropriate personnel.

MINIMUM QUALIFICATIONS

Required Education
High school diploma or GED.
Associate or bachelor's degree preferred.
Required Experience
Experience in document processing, records handling, administrative support, or related work preferred.
Required Licensure or Certification
None required.
Equivalent combinations of education and experience may be considered.

CONDITIONS OF JOB OFFER & EMPLOYMENT

Employment is contingent upon successful completion of:

Background screening as applicable

Verification of eligibility to work in the United States (E-Verify)

Pre-employment drug testing

Maintenance of required licensure or certification, if applicable

Driver's License may be required if assigned duties involve travel between Clerk locations

90 - Day Introductory Period


WORK ENVIRONMENT

Work is performed in office and storage environments and may require prolonged sitting or standing, repetitive hand movement, and handling materials weighing up to approximately 20 - 25 pounds. Professionalism and adherence to confidentiality requirements are required at all times. Work schedules may vary based on operational needs and may include early mornings, evenings, or occasional weekend hours to support service delivery and operational coverage.

EQUAL EMPLOYMENT OPPORTUNITY & REASONABLE ACCOMMODATION

The Leon County Clerk of the Circuit Court and Comptroller is an Equal Opportunity Employer and prohibits discrimination in employment on the basis of any status protected by federal, state, or local law. The Clerk's Office provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants requiring accommodation during the application or selection process should notify Human Resources.
Benefits include retirement, life, health, dental vision, PTO