Graduate Student Funding Specialist

Job Opportunities at Texas State University Please see Special Instructions for more details. Applicants must attach to the electronic application: a resume. The normal working hours for this role are M-F 8-5, but some work outside of hours (evenings/weekends) may be required during peak processing times or for events and presentations. Remote work up to 2 days per week is possible. This position is not eligible for visa sponsorship. Posting Number: 2026739 Posting/Functional Title: Graduate Student Funding Specialist University Pay Plan Title: Graduate Student Funding Specialist Location: San Marcos Department: The Graduate College Recruitment Type: Full-Time Funding Source: Permanent Monthly Salary: $4,352.66 Job Category: Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. Demonstrated ability to interpret and apply complex policies, procedures, and eligibility requirements within a higher education or administrative setting. Strong attention to detail, including experience reviewing, verifying, and reconciling data to ensure accuracy, compliance, and completeness of records. Effective written and verbal communication skills, including the ability to prepare professional correspondence and provide clear, courteous customer service to stakeholders. Experience maintaining records and working with financial, student, or budget-related data, including tracking and reporting on funds or accounts. Intermediate proficiency in Microsoft Excel (or other spreadsheet software) and experience with enterprise systems or databases, or demonstrated ability to learn new systems and software. Preferred Qualifications Bachelor’s degree in a related field. Experience working in a higher education environment, particularly in graduate education, financial aid, or student services. Experience using TXST enterprise or student information systems (e.g., Banner, SAP , AcademicWorks, Logi). Experience creating and presenting information to groups or facilitating workshops for students, faculty, or staff. Job Description: The Graduate Student Funding Specialist is a regular, 12-month, full-time staff position and manages internal funding opportunities overseen by The Graduate College, ensuring compliance with relevant policies. Reporting to the Manager and working closely with the Dean and other internal funding personnel in The Graduate College, this position is responsible for processing scholarships, fellowships, and graduate assistantships, with limited administration over graduate student travel. The Graduate Student Funding Specialist focuses on award and assistantship verification, processing, and reconciliation, and works extensively in Texas State systems, such as the Bobcat Online Scholarship System ( BOSS ), Graduate Assistantship Employment Eligibility ( GRAEE ), Banner, SAP , Logi, and other enterprise systems. This role collaborates closely with academic departments and administrative TXST offices, and serves as a primary contact supporting applicants, students, faculty, and staff with relevant internal funding and policy information. Occasionally, this position will also provide presentations about student funding opportunities at events in person and online. Job Duties Initiate, process, and maintain all Graduate College scholarships and fellowships, utilizing university systems and consistent procedures for ease of tracking. Review graduate assistant appointments to ensure eligibility, working with students and departments as needed for requirements. Provide relevant policy and funding information for applicants, students, faculty, and staff by phone, email, and in-person. Create and present information on graduate student funding at events on campus and online. Support graduate student travel fund requests as needed. Perform other duties as assigned. Job Open Date: 08/20/2026 Job Close Date (posting closes at midnight): 09/03/2026 Open Until Filled: No Normal Work Days Normal Work Hours Start: 8:00AM Normal Work Hours End: 5:00PM Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. Required fields are indicated with an asterisk (*). * Which best describes your experience interpreting and applying policies, procedures, or eligibility requirements? No experience. I have followed established procedures but not interpreted policies. I have applied policies with occasional guidance. I independently interpret and apply complex policies. I interpret policy and provide guidance or make determinations for others. * What is your experience reviewing and verifying data for accuracy, completeness, or compliance? No experience Basic (reviewing records for completeness) Moderate (identifying discrepancies and correcting errors) Advanced (reconciling data and ensuring compliance) Extensive (auditing records or overseeing data quality processes) * How frequently have you been responsible for ensuring data accuracy or compliance? Never Occasionally (small portion of job duties)regularly (consistent responsibility) Primary responsibility (core job function) Oversight responsibility (reviewing or approving others’ work) * What is your level of proficiency with Excel or similar spreadsheet software? No experience Basic (data entry, formatting) Intermediate (formulas, sorting/filtering, basic analysis) Advanced (pivot tables, complex formulas, data validation) Highly advanced (automation, macros, or reporting tools) * How would you describe your level of experience with enterprise or student information systems? No experience Limited exposure (basic navigation or occasional use) Regular user (routine tasks/data entry) Experienced user (multiple systems, reporting, troubleshooting) Advanced user (power user, training others, or managing processes) Office of Human Resources #J-18808-Ljbffr Texas State University