Accounts Receivable Specialist

Job Description

Spyglass Talent Solutions has been retained by a confidential client to conduct a search for an Accounts Receivable Specialist based in Randleman, NC.

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Our client is an established and growing manufacturer in the construction industry, specializing in the sale and installation of their products. They are known for their commitment to quality and a supportive, team-oriented culture.

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As the business continues to expand, they are looking for a detail-oriented Accounts Receivable Specialist to own the full billing cycle across their construction projects — someone who brings both technical precision and a customer service mindset to everything they do.

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The Accounts Receivable Specialist will manage the complete billing cycle from contract setup through final payment collection, navigating the complexities of construction billing with accuracy and professionalism. This role requires strong organizational skills, technical proficiency, and the ability to manage multiple accounts while ensuring timely invoicing and collections.

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Key Responsibilities

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• Review and administer customer contracts for accuracy and completeness; process through DocuSign following adjustments.
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• Set up new customers and jobs in QuickBooks with proper coding and structure; create sales orders for awarded projects.
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• Input contract values from the Estimating Department into the Schedule of Values (SOV) and enter data into the internal S&OP system for tracking and reporting.
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• Prepare and submit AIA documents for monthly invoicing (G702/G703) through customer billing portals including Textura and Procore.
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• Manage lien waiver processing, documentation requirements, and retainage collection.
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• Track and process customer change orders accurately and promptly.
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• Create and maintain comprehensive customer job files; ensure all documentation is current, organized, and audit-ready.
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• Maintain and monitor multi-state business licenses for regulatory compliance.
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• Process notarized documents as required; support audit processes with organized documentation.
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• Coordinate with project managers on billing adjustments, updates, and outstanding invoices.
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Skills & Experience

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• 2+ years of experience with construction billing and AIA documents preferred.
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• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis) and Microsoft Office Suite.
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• QuickBooks Enterprise Edition experience (company is transitioning to online version).
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• Excellent organizational and time management skills; ability to manage multiple projects and competing deadlines.
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• Strong attention to detail and commitment to accuracy.
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• Familiarity with customer billing portals such as Textura, Procore, or similar platforms preferred.
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• Knowledge of lien waiver requirements, Schedule of Values (SOV) management, and construction payment processes preferred.
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• North Carolina Notary Public certification or willingness to obtain — preferred.
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Application Question

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How many years of experience do you have with construction billing, Schedule of Values (SOV) management, and processing AIA billing documents (G702/G703)?

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Work Location

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Randleman, NC 27317 — In-person. Ability to commute required.