Accounts Payable Specialist

The Accounts Payable (AP) Analyst is responsible for performing full-cycle accounts payable functions, including processing, verifying, and reconciling invoices and payments for vendors and service providers across all dental practices within the organization. This role supports seamless day-to-day financial operations by collaborating with practice managers, the finance team, and procurement. Key Responsibilities Accurately and efficiently review, code, and enter vendor invoices into the accounting system within 72 hours of receipt, including patient refunds and petty cash. Ensure proper authorization and supporting documentation are in place for all payments. Weekly record all cash auto debit disbursements. Execute weekly payment runs via ACH, checks, credit cards, or virtual payments. Reconcile vendor statements and proactively resolve any payment discrepancies or issues. Maintain organized vendor files and W-9 documentation. Support 1099 preparation and year-end closing procedures. Provide necessary documentation to support internal and external audit requests. Coordinate with the procurement department to validate purchase orders (POs) and contract terms. Adhere to internal controls and corporate accounting policies. Communicate with vendors and operations to address payment status inquiries, resolve billing discrepancies, and request missing invoices. Requirements High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or Finance preferred. Minimum 2 years of experience in accounts payable, preferably in a healthcare or multi-entity environment. Proficiency in accounting systems (e.g., NetSuite, QuickBooks, Sage Intacct, SAP) and Microsoft Excel. Experience working with AP automation tools (e.g., Bill.com, MineralTree, Stampli) is a plus. Understanding of basic accounting principles and GAAP. High attention to detail, accuracy, and data integrity. Strong organizational and communication skills. Ability to manage multiple priorities in a deadline-driven environment. Why This Role Exists As Dental Support Organizations (DSOs) scale across multi-site, multi-state operations, maintaining efficient and accurate financial processes is essential. The Accounts Payable Specialist role exists to ensure timely and compliant processing of vendor payments, contributing to strong financial operations, vendor relationships, and overall organizational credibility. This role helps ensure financial controls and regulatory compliance are upheld across all supported practices. Timely and accurate invoice processing and payments Maintain organized documentation for audits and compliance reviews Proactively identify and resolve discrepancies or payment delays Collaborate effectively with internal teams across multiple locations and time zones Adhere to all DSO financial policies, controls, and confidentiality requirements Continuously look for ways to improve AP workflow and automation opportunities BCBS High Deductible & PPO Medical insurance Options VSP Vision Coverage Complimentary Life Insurance Policy Short-term & Long-Term Disability Pet Insurance Coverage 401(k) plan Identity Theft Protection Legal Services Package Hospital/Accident/Critical Care Coverage Paid Time Off Diverse and Inclusive Work Environment Work Conditions Full-time position based in an office environment. Candidate must be able to work in office. May require occasional overtime, particularly during peak periods. Candidate must be able to lift up to 25 lbs. as needed. Candidate must be able to sit or stand for extended periods of time. Location: 1800 West Loop S., Suite 2000 Houston, TX 77027 Modality: In Person Position Base Pay Range $25 - $27 USD Specialty1 Partners and its affiliates are equal‑opportunity employers who recognize the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. #J-18808-Ljbffr