Executive Assistant

Atlas is charting the future of data and computing by pioneering Molecular Computing technology. We're a recently funded, high-growth startup at the intersection of Information Technology and Bio Technology, tackling some of the most complex IT challenges in the world. We are looking for a highly organized, energetic, proactive, and discreet Executive Assistant to provide comprehensive support to our CEO and Founder. The ideal candidate is a master of logistics who can anticipate needs before they arise, manage complex calendars, and serve as a professional gatekeeper and liaison with a positive UI. You will be the "right hand" to leadership, ensuring that their time is maximized and the office and company run seamlessly. Core Responsibilities Calendar & Schedule Management: Strategically manage a complex, fast-moving calendar. Coordinate internal and external meetings across multiple time zones, ensuring Executives are prepared with necessary briefings and materials. Communication & Liaison: Act as the primary point of contact for the Executives. Manage emails, screen phone calls, and interface with stakeholders, board members, and clients with the highest level of professionalism. Travel & Logistics: Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, visas and local meeting logistics. Project Coordination: Track key deliverables and deadlines. Assist in preparing presentations, reports, and spreadsheets for high-level meetings. Administrative Oversight: Process expense reports, manage sensitive documentation, and maintain organized filing systems. Event Planning: Coordinate executive-level retreats, board meetings, onsite meetings, events, employee activities and team-building events. Oversee Daily Office Operations: Ensure a productive, organized, and welcoming work environment. Maintain kitchen, common areas, and overall office organization standards. Cross-Functional Support: Including onboarding and offboarding processes, and support projects across HR, Finance, and Operations functions. Experience 5+ years of experience supporting C-level executives in a fast-paced environment. Tech Savvy Expert proficiency in Google Workspace or Microsoft 365 (especially Outlook, Excel and Powerpoint). Communication Exceptional written and verbal communication skills. Problem Solving Strong "figure-it-out" attitude; ability to handle ambiguity and shift priorities quickly. Discretion Proven track record of handling confidential and sensitive information with absolute integrity. Personal Attributes The 'Anticipator': You think three steps ahead and have a 'Plan B' (and C) ready to go. Grace Under Pressure: You remain calm and collected during high-stakes situations or tight deadlines while coordinating multiple events and internal and external relationships. Meticulous Attention to Detail: You catch the typos and scheduling conflicts that others miss. Emotional Intelligence: You can read any room and navigate diverse personalities with ease. Why Join Us? Impact: You aren't just an assistant; you are a strategic partner helping drive the company's mission forward. Benefits: We pay the full medical, dental, and vision premiums for employee only and 95% for dependent family members. Our 401k plan includes matching contributions at 100% on first 3% of contribution + 50% on the next 2%. We also provide onsite lunches, and additional optional benefit programs such as Health Savings Account, Flex Spending Accounts, and Commuter benefit match. The Pay Range For This Role Is 120,000 - 140,000 USD per year (HQ) #J-18808-Ljbffr Atlas Data Storage