SECRETARY SPECIALIST OPS

Secretary Specialist Ops - 60933599

The State Personnel System is an E-Verify employer. Requisition No: 871741 Agency: Children and Families Working Title: Secretary Specialist Ops Pay Plan: Temp Position Number: 60933599 Salary: $17.25 per hour Posting Closing Date: 06/19/2026

Roles/Responsibilities:

• Providing secretarial, administrative and office managerial support to the Child Care Regulation Management Program Office, child care providers and community members in need of information regarding Child Care Regulation.
• Manages a variety of routine correspondence and disseminates these correspondences accordingly.
• Responsible for maintaining the Region's Child Care Regulation's filing system in accordance with identified procedures.
• Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
• Responsible for maintaining the Program Office's My Florida Market Place (MFMP) purchases, tracks orders, maintains invoices and completes payment processing in a timely manner, to ensure that providers are paid timely.
• Inventory office supplies monthly.
• Prepare and maintain reports, logs, software for Administrative Complaint per Region's request.
• Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.
• Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.
• Completes other duties as assigned.

Qualifications:

• 2 + years of experience office management/data entry/clerical
• High School Diploma required
• Bilingual (English/Spanish proficiency a plus)
• Ability to operate a computer and knowledge of computer programs such Excel, Microsoft, Teams, Outlook etc)
• Demonstrate usage of analytical and problem-solving skills.
• Ability to read/write comprehensive and cohesive reports that are detailed and objective.
• Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.
• Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

Education: High School Diploma

Years of Experience: 2 or more years in the Office Management/Office Supervision

Candidate Profile (application) must be completed in its entirety. Include supervisor names and phone numbers for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume" in place of entering work history.

If you experience problems applying online, please call the People First Service Center at View phone number on click.appcast.io.

Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit

Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

About Department of Children and Families: Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

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