Contract Billing Specialist

Job Description

Job Description

Drive Financial Excellence Behind Aerospace Innovation – Join Us as a Contract Billing Specialist!

Location: Sparks, NV

Payrate: $28.69/hour

PDS Tech Commercial is partnering with a leader in the aerospace industry to hire an experienced Contract Billing Specialist . If you’re a detail-driven billing professional who thrives in a fast-paced, compliance-focused environment, this is your opportunity to support high-visibility aerospace programs and make a direct impact on financial performance.

As a Contract Billing Specialist, you’ll manage complex contract billing activities, ensuring invoices are accurate, compliant, and aligned with customer agreements. Your expertise will help strengthen cash flow, support successful audits, and maintain strong relationships with key customers and internal teams.

What You'll Do

In this role, you will:

• Prepare and submit complex contract invoices, including:

  • Cost reimbursable

  • Time & Material (T&M)

  • Firm Fixed Price (FFP)

  • Milestone invoices

  • Progress Payment and Performance-Based invoices

• Validate billed costs for accuracy, allowability, and compliance with contract requirements.

• Reconcile billing data with project reports, cost reports, and General Ledger (GL) information.

• Prepare complete invoice packages with required supporting documentation.

• Maintain billing matrices, project setup checklists, contract schedules, and billing records.

• Support monthly accounts receivable (AR) billed/unbilled reconciliations.

• Partner with Accounting teams to resolve cash application issues and support collection activities.

• Maintain audit-ready documentation and support internal and external audits.

• Collaborate with Contracts, Program Management, Pricing, and Finance teams to resolve billing issues and contract updates.

• Assist with process improvements, reporting enhancements, and system improvements.

What We're Looking For

Required Qualifications

• High School Diploma or GED required.

• 1–3 years of billing experience, preferably in a complex contract environment.

• Experience preparing detailed invoice packages and supporting documentation.

• Strong knowledge of ERP systems, including billing, General Ledger (GL), Project Ledger (PL), reporting, and project setup processes.

• Understanding of billing requirements, cost principles, and compliance practices.

• Strong analytical, reconciliation, and problem-solving skills.

• Ability to validate costs against project cost reports and financial data.

• Experience managing high-volume billing cycles with strict deadlines.

• Experience supporting audits and maintaining audit-ready records.

• Advanced proficiency in Microsoft Excel.

• Experience using reporting tools, contract lifecycle systems, or data warehouse environments.

Preferred Qualifications

• Experience billing complex, multi-line-item contract structures.

• Experience preparing Progress Payment submissions.

• Knowledge of indirect rate adjustments.

• Background in contract financial operations, revenue recognition, or project lifecycle processes.

• Experience with electronic invoice submission platforms.

• Bachelor’s degree in Accounting, Finance, Business, or related field.

Ready to Make an Impact?

If you’re an experienced billing professional who enjoys solving complex financial challenges and supporting mission-critical aerospace programs, we want to hear from you.

Apply today with PDS Tech Commercial and take the next step in your career as a Contract Billing Specialist II supporting a leading aerospace organization.

Pay Details: $28.69 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.