Executive Assistant - Office of the Select Board & Town Manager

Executive Assistant - Office of the Select Board & Town Manager Weekly Hours: 37.5 Hours / Week, with evening attendance at Select Board meetings typically required once per week. Title: Executive Assistant - Office of the Select Board & Town Manager Location: Town Hall Bargaining Unit: Non-Union Hiring Range: $67,000 - $72,000 annually Department & Supervisor: Town Manager Summary The Town of Shrewsbury is seeking an experienced and dynamic Executive Assistant to the Town Manager and Select Board to serve as a trusted partner in one of the most visible and impactful offices in local government. This is more than an administrative position. As the Executive Assistant, you will play a critical role in supporting the Town Manager and Select Board, coordinating key governmental functions, managing high-profile projects, and serving as a central point of communication for residents, elected officials, department leaders, and community stakeholders. Shrewsbury is a vibrant and growing community of nearly 40,000 residents, recognized for its exceptional municipal services, strong fiscal stewardship, and commitment to innovation. This position offers a unique opportunity to work at the center of local government and contribute to initiatives that directly impact the community. What You'll Do Serve as a trusted advisor and strategic administrative partner to the Town Manager and Select Board. Coordinate all aspects of Select Board meetings, agendas, minutes, public hearings, and follow-up actions. Manage appointments to Boards and Committees and support their administrative needs. Lead customer service efforts for the Town Manager's Office, responding to inquiries with professionalism, diplomacy, and discretion. Prepare, coordinate, and distribute major Town documents, including Town Meeting warrants, Annual Town Reports, and Finance Committee materials. Administer Select Board licensing activities, including alcoholic beverage licenses and other permits. Provide payroll, accounts payable, and fiscal support for the Town Manager's Office and Select Board. Conduct research, manage special projects, and assist with policy implementation and strategic initiatives. Maintain official records and ensure compliance with state reporting requirements and public records obligations. What We're Looking For The ideal candidate is a proactive, detail-oriented professional who can balance competing priorities, exercise sound judgment, and maintain confidentiality in sensitive matters. Qualifications Bachelor's degree in Business Administration, Public Administration, or a related field. Minimum of four (4) years of progressively responsible professional administrative experience. Equivalent combinations of education and experience will be considered. Knowledge, Skills & Abilities Exceptional written and verbal communication skills. Strong customer service and relationship-building abilities. Ability to manage multiple priorities and deadlines in a fast-paced environment. High degree of professionalism, discretion, and confidentiality. Strong organizational, project management, and problem-solving skills. Working knowledge of municipal operations, government boards and committees, and applicable federal and state laws is preferred. Proficiency with modern office technology and business software applications. How to Apply If you are looking for a rewarding opportunity to make a meaningful impact in local government while working closely with executive leadership, we encourage you to apply. To learn more about this position please review the full job description. When applying for this position a cover letter and resume may be sent via email to Lilianne Exinor, Human Resources Coordinator, at View email address on click.appcast.io indicating the position you are applying for in the subject line. The initial review of applicants will begin on July 10, 2026. The position is open until filled. This Town of Shrewsbury is an equal opportunity employer. We proudly provide equal employment opportunities to all, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic. We encourage applications from individuals of all backgrounds and are dedicated to cultivating an inclusive culture that celebrates differences and champions equality. #J-18808-Ljbffr Shrewsbury Ma