Executive Assistant/Bookkeeper

About Us EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed‑use, residential, retail, and commercial development. Position Overview The role is an Executive Assistant/Bookkeeper supporting the Director of EPDS, working full‑time Monday‑Friday from our creative office in Piscataway, NJ. You will manage administrative operations, financial tracking, and vendor relationships, keeping the department organized and efficient. Compensation Up to $80,000 per year based on experience. Responsibilities Financial & Contract Management Process and track work orders for third‑party architects, engineers, and design professionals. Prepare invoices and maintain accurate billing records. Manage professional service contracts and vendor documentation. Run weekly reports on contract status, job profitability, and vendor performance. Support annual budget preparation and ongoing financial tracking. Administrative Support Provide executive‑level administrative support to the Director, including correspondence, scheduling, and communications. Help implement and maintain the workflow management system. Coordinate department culture initiatives and internal events. Maintain organized records and tracking systems across multiple platforms. Process Improvement Identify opportunities to streamline operations and improve efficiency. Support the adoption of new tools and workflows as the department grows. Qualifications 3–5+ years of experience in executive assistance, bookkeeping, or operations support. Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe. Exceptional organizational skills and attention to detail. Comfortable managing multiple priorities in a fast‑paced environment. Excellent written and verbal communication skills. Self‑starter who can work independently and take initiative. |project overdue⛄: auditing universe } #J-18808-Ljbffr