Executive Assistant

Position Details

Schedule: Full-time (40 hours/week)

Location: CityView/Hybrid

Salary Range: Starting range $61,776 - $71,052.80 /year (Where an applicant may fall on the salary range will vary based on a variety of factors, including but not limited to experience & education)

Benefits

• Health Coverage: Medical, Dental & Vision Insurance
• Retirement: 401(K) with Company Match, Profit Sharing
• Time Off: Generous PTO, Holiday Pay, Floating Holiday
• Disability Coverage: Short & Long-Term Disability
• Paid Leave and Disability: Two Weeks Paid Parental Leave
• Performance Incentive: Discretionary Bonus Based on Company, Department, and Individual Goals

Key Responsibilities

• Perform complex and confidential functions for Chief Operations Officer including:
• Accurately maintain calendars and communicate any changes in a timely manner.
• Coordinate meetings and conferences including meeting invitations, confirmations, food, AV needs, agendas, handouts, and preparing the meeting room as necessary.
• Take accurate and complete meeting minutes and distribute them to the appropriate individuals.
• Gather information and prepare reports required for business decisions.
• Prepare accurate letters, memos, PowerPoint presentations and other correspondence.
• Proofread for accurate spelling, grammar and layout. Is responsible for accuracy of final information.
• Open mail, respond to requests for information, draft written responses or replies by phone or e-mail when necessary.
• Answer telephone for manager when the manager is unavailable. Take messages or respond to routine requests. Redirects phone calls as appropriate.
• Assist members of the management team with projects and assumes project-management responsibility where appropriate.
• Maintain familiarity with office operations and able to fill in where necessary, serve as back up and as support for Administrative team.
• Acts as a resource to employees for consultation on compliance issues.
• Oversight and management of the Employee Appreciation program working with the Chief Operations Officer and vendors to execute quarterly gifting.
• Complete all projects accurately within deadlines set by manager.
• Respect and maintain confidential information regarding customers, co-workers and organizational business.
• Any and all other duties as assigned.

Essential Functions: In order to perform this job successfully, an individual must be able to perform each essential function satisfactorily and regular attendance is required. The responsibilities listed below are representative of the primary essential functions required; additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School Diploma or GED required.
• Associate's degree or greater is preferred. 5+ years of Administrative Assistant experience is preferred.

Qualification Requirements: The qualifications listed below are representative of the knowledge, skills, and/or abilities required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities

Required Knowledge

• Microsoft Office applications (advanced)
• Technology

Required Skills

• Exceptional customer service skills
• Strong interpersonal skills and self direction
• Active listening
• Critical thinking
• Organization and time management

Key Abilities

• Multitask and be detail oriented
• Anticipate scheduling and administrative needs
• Problem solve, prioritize and meet deadlines
• Communicate effectively verbally and in writing
• Communicate effectively with internal and external customers at all level.
• Work independently as well as in a team environment
• Type proficiently and accurately

Physical Requirements: The physical requirements described here are representative of the physical demands required by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to walk, sit, stand, reach overhead, and bend to the floor. The employee is regularly required to talk and hear. The employee is required to use dexterity of hands and fingers to operate a computer keyboard, mouse, and other office equipment. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee may be required to lift and transport items up to 30 pounds occasionally. Employees may be required to travel to other company locations due to staffing and training needs.

Working Environment: The working environment described here is representative of the setting which an employee may encounter on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee works in an office environment. The employee is exposed to a computer monitor daily. The employee may be required to travel by automobile and exposed to changing weather conditions while performing the duties of this position. While performing the duties of this position, the employee must be alert to conditions that may impact the safety of patients, employees and visitors.

This job description reflects management's assignment of key responsibilities; it does not prescribe or restrict the tasks that may be assigned.

MNGI Digestive Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is the policy of MNGI Digestive Health to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment

MNGI's Culture of Caring

We are caring people, caring for people - working with Compassion, Teamwork, and Integrity

• Compassion: being empathetic and considerate of the needs of our patients and caregivers
• Teamwork: Being accountable for actions, supporting each other in meeting the needs of our patients, and respecting the voice/opinions of others assuming good intent.
• Integrity: Demonstrating honesty, trustworthiness, and transparency whenever you interact with patients or each other.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.