Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support vendor-facing accounting operations and help maintain accurate financial coordination across accounts payable and accounts receivable activities in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who is organized, analytical, and comfortable managing multiple priorities tied to vendor setup, invoicing, reporting, and payment reconciliation. The role plays an important part in strengthening supplier relationships, supporting new client onboarding, and ensuring financial records and billing processes remain accurate and compliant.

Responsibilities:
• Oversee vendor account coordination by working closely with supplier receivables and credit teams to resolve payment questions and maintain positive business relationships.
• Support onboarding activities for new clients, including account setup, supplier communication, and coordination with internal business partners to ensure a smooth launch.
• Administer invoice setup processes, identify submission issues, and follow up with vendors when documentation or billing details need correction.
• Review monthly account statements from suppliers, investigate discrepancies, and assist with reconciling payment differences to improve accuracy.
• Prepare and maintain recurring reports, financial analysis, and invoicing documentation related to supplier activity and contract obligations.
• Help manage month-end payment activity with attention to timing, accuracy, and overall working capital considerations.
• Monitor contract-related billing requirements and confirm that reporting and invoicing practices align with agreed terms.
• Track shrink-related investigations and associated invoices, then communicate billable items and updates to local teams as needed.• High school diploma with at least five years of relevant accounting or financial operations experience, or an equivalent combination of education and related experience.
• Bachelor’s degree preferred with at least one year of applicable experience, or Associate’s degree preferred with at least three years of related experience.
• Hands-on experience supporting accounts payable, accounts receivable, billing, and account reconciliation functions.
• Ability to manage complex reconciliations, purchase order processes, and financial analysis with a high level of accuracy.
• Proven experience developing strong working relationships with customers, vendors, or business partners.
• Strong written communication skills, including the ability to prepare routine reports and business correspondence.
• Proficiency with enterprise accounting or ERP platforms such as JD Edwards, Oracle, or PeopleSoft is preferred.
• Experience using reporting tools such as Business Objects or Crystal Reports is preferred.