Assistant Superintendent for Human Resources - Probationary or Interim

Reports To: Superintendent of Schools Job Requirements: Assist the Superintendent by conducting effective recruitment, hiring, and evaluation processes that yield the best employees for students. Maintains records on all District personnel, interpret personnel records as appropriate, and assist in the development and administration of effective procedures for hiring, onboarding, professional development, payroll, and benefits. Serves as a member of the District’s Executive Team with the Superintendent. Conducts quarterly meetings with administrators and school leaders for performance reviews and tenure recommendations. Collaborate with the Assistant Superintendent for Curriculum and Instruction in the planning and implementation of staff development activities for all staff in conjunction with NYSED requirements. Recommends applicants to the Superintendent for appointments and prepares the personnel section of the agenda for meetings of the Board of Education, Implement a fiscally responsible approach in consideration of the NY State 2% Tax Levy Cap and local taxpayer burden on South Orangetown families. Communicates with administrator’s and school leader’s specific requirements where vacancies exist and accuracy of job descriptions; develops and maintains up-to-date job descriptions of all district positions. Develops, coordinates and implements procedures for the recruitment and selection of personnel for all district vacancies as well as training for staff and search committee members. Interviews and evaluate candidates along with members of the hiring committees and staff for all positions. Research and coordinates efforts to improve staff morale and school climate. Serves on the district’s negotiating team with the various bargaining units as well as the Employee Assisted Agency (EAP). Assist the Superintendent in the preparation of the mandated State and Federal personnel reports and other personnel documents. Supports and reviews the implementation of best practices for the performance evaluation of all personnel. Prepare lists of staff members who are eligible for tenure and disseminate to the appropriate supervisors, Superintendent, and Board of Education. Maintains communication with staff members who have provisional certification to satisfy the requirements of New York State Law. Processes the application for certification of staff members. Analyzes attendance records by school, department and for specific personnel and initiates appropriate follow-up after consultation with other administrative personnel regarding problems with absenteeism. Evaluates requests and recommends to the Superintendent salary transfer upon completion of approved credit requirements. Provides information and serves as liaison to the New York State Teacher’s Retirement System regarding such matters as requests for prior service credit, disability retirement and service retirement. Provides appropriate long-term substitutes as necessary. Assists with the reassignment and transfer of personnel within areas of certification and tenure as needed in accordance with contracts. Ensures communication with candidates and initiates all procedures prior to and following Board action. Evaluates prior work experience of new employees for placement on salary schedule and recommends that salary to the Superintendent. Provides information and assistance to all new entrants and transfers to the New York State Retirement System. Provides information and data regarding various legal matters to assist the district’s counsel in preparation of briefs, affidavits and other legal documents Interprets various documents and contract language so that District’s counsel will understand the rationale for various changes in assignments, tenure areas and other matters relating to litigation involving members of the staff Prepares for hearings before various commissions and governmental agencies Acts as consultant and resource person to the district’s counsel for all legal involvement related to Human Resources matters Prepares and updates seniority and tenure area lists semi-annually with consideration to law and regulations of the Commissioner of Education and District policy Prepares and maintains eligibility lists for all areas, including Professional and Civil Service advertisements accordingly Responsible for maintaining substitute lists for certified and classified positions, communicating with the teacher registry related to substitute assignments, evaluations, building needs and concerns and reviews and maintains current substitute lists based on the needs of the district. Evaluates and makes recommendations to the Superintendent regarding requests for military leave, sick leave, childcare leave and other personal situations related to the needs of staff members Monitors eligibility for payments relating to unemployment claims. Monitors the security and fingerprinting process and clearance fingerprinting background checks by SED. Ensures that the district is represented at hearing for contested payments and ensures that unemployment is provided with all the data and materials required to make appropriate decisions Maintains accurate records related to employee terminations, offers of employment and employee availability Ensures communication with Business Office so that all information regarding claimants is up-to-date and complete Assists in preparing responses to and/or hearing employee grievances and briefing the Superintendent as appropriate. Assists the Superintendent and Board of Education in analysis of existing contracts for future modifications; analysis will involve conferences with members of the Administrative Cabinet and other key constituents Prepares reports, studies and surveys as required by the Superintendent and maintains and updates the Administrative Personnel Manual. Supervises and maintains up-to-date salary information for all employees using the FM software program as well as the new staff development program. Participates in the preparation of the District’s budget. Attends all public meetings of the Board of Education Ensures compliance with District policy related to physical examination upon appointment, upon recommendation for tenure and when other circumstances necessitate physical examination. All other duties and responsibilities as designated by the Superintendent and Board of Education.

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