Executive Administration

Executive Administration To Vice Presidents

Location: TCS Bellevue Office

Address: 2700, 156th Ave NE, Suite 120, Bellevue, WA, 98052

Qualifications:

• Minimum 7 years of executive administration experience and 4 or more years of experience in supporting C-suite executives.
• Excellent written and verbal communication skills. Proficient with MS Office applications Word, Excel, and PowerPoint.
• Key traits: an ideal candidate is a detail-oriented self-starter, with prior experience in the technology industry.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas and can multi-task.
• Comfortable interacting with high-level executives. A team player capable of cultivating productive working relationships across the organization.
• Resourceful, can-do attitude with a high focus on result orientation and say-do ratio.

Vice President Executive(s) based in local city TCS office / remote support for TCS Executive(s) in another TCS office

Key Responsibilities:

• Maintain leaders' calendar, including scheduling meetings, appointments, speaking engagements, travel (including domestic, international) arrangements, events, claims submission.
• Exercise discretion in committing time, evaluating needs.
• Coordinate complex scheduling, calendar management, as well as content and flow of information to the leader.
• Manage leaders travel logistics and activities, including accommodations, transportation, meals.
• Work directly with the leaders to support all aspects of his daily work routine.
• Determine priority of matters of attention for the president redirect matters to relevant stakeholders, or handle matters personally, as appropriate.
• Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties. Handle printing, faxing, mail overnight packages, copying, filing, and email messages.
• Sort and triage mail maintain e-mail, other address directories. Compose and prepare letters relating to routine correspondence.
• Schedule meetings assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense report for the leader and support as delegate approval for the leader's team.
• Maintain confidential and sensitive information.
• Attend meetings, take notes of discussions prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, special reports, agenda material.
• Other additional and or alternative duties as assigned from time to time, including supporting other units or Executives as needed.
• Maintain professionalism, strict confidentiality with all materials Organize team communications and plan events, both internal external

Salary Range: $75,600 - $102,200 a year

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