AP/AR Specialist

AP/AR Specialist – 100% remote

*East coast candidates only*
Salary: $70-85k+ depending on experience

The AP/AR Specialist will work directly with the Controller and CFO to manage day-to-day AP/AR processes, improve workflows, and bring structure to a fast-moving environment. This is a hands-on role for someone who is comfortable operating in ambiguity and solving problems independently.

Why This AP/AR Specialist Opportunity?

• 100% remote role
  • Company has doubled in size over the last two years and expects to double again
  • Very entrepreneurial/startup environment with tons of visibility
  • Products have strong retailer buy-in
  • Mission-driven wellness/sensory products focused on helping people de-stress and disconnect from screens
  • Unlimited PTO structure
  • High-growth company while many others are in cost-cutting mode
  • Opportunity to come in and help build/improve processes from the ground up

What you will do as an AR/AP Specialist:

• Accounts Payable
• Process and manage accounts payable, including vendor invoice entry, coding, and payment execution
• Coordinate with China-based team to ensure accurate and timely invoice handling
• Reconcile vendor statements and resolve discrepancies

• Accounts Receivable & Deductions
• Apply cash and reconcile customer payments
• Track, research, and resolve customer deductions (short pays, chargebacks, etc.)
• Maintain accurate AR aging and support collections efforts as needed

• Sales Recording & Data Processing
• Assist in sales recording process, including invoice retrieval and upload of financial data into QuickBooks
• Identify and resolve inconsistencies in source data

• Process Improvement
• Identify inefficiencies and implement improved workflows across AR/AP
• Help build scalable processes in a growing, evolving environment
• Support ad hoc reporting and data cleanup as needed

• Cross-Functional Collaboration
• Work closely with the Controller and CFO to ensure accurate and timely financial operations
• Communicate effectively across teams to resolve issues and improve workflows

Preferred Experience of the AP/AR Specialist:

• 3–7+ years of experience in AP, AR, or a combined role
• Strong working knowledge of QuickBooks
• Strong Excel skills (comfortable cleaning and structuring messy data)
• Experience in consumer, retail, or high-volume transactional environments is a plus
• Able to balance speed and accuracy
• Comfortable working with incomplete or imperfect data
• Strong problem-solving ability — able to figure things out without step-by-step guidance
• Self-starter who can operate independently in a remote setting