Receptionist & Office Assistant

Receptionist & Office Assistant

Receptionist Job Purpose: Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives. Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

Receptionist Job Duties:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains telecommunication system by following instructions for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.

Requirements:

• Must have 1 year Receptionist/Admin/Clerical experience
• Bilingual English & Spanish is a MUST, Ability to read, write &speak!
• Demonstrated ability to work in a fast paced, high volume front desk or call center
• Qualified candidates will possess excellent communication skills (written and verbal)
• Must be reliable and detail oriented
• Proficiency with MS Word, Excel and Outlook

Skills/Qualifications: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management