Accounts Payable Manager

Job Description

Job Description

The Accounts Payable Manager oversees all aspects of the company's accounts payable function, ensuring accurate and timely processing of payments while maintaining strong internal controls and compliance with accounting standards and tax regulations. This role leads a team of AP professionals, manages vendor relationships, streamlines processes for efficiency, and partners cross-functionally with Finance, Procurement, and Operations to support business objectives. The ideal candidate is a proactive leader who drives continuous improvement, enhances automation, and upholds financial accuracy and integrity.

Essential Duties and Responsibilities

Leadership and Operations Management

• Lead, mentor, and develop the Accounts Payable team, providing training, performance feedback, and career growth opportunities.
• Oversee daily AP operations, including invoice processing, vendor maintenance, payment execution, and expense reporting.
• Manage workload distribution and ensure service levels are met for payment cycles and month-end close deadlines.
• Implement and enforce AP policies and procedures to maintain compliance with company, IRS, and audit requirements.
• Review and approve high-value or exception invoices and payments.
• Collaborate with internal departments to resolve invoice discrepancies, coding issues, and purchase order variances.

Financial Oversight and Reporting

• Ensure accuracy and completeness of AP-related general ledger accounts, accruals, and reconciliations.
• Review and validate monthly AP accruals and assist with financial statement preparation.
• Oversee annual 1099 reporting, sales/use tax accruals, and unclaimed property filings.
• Support internal and external audits by providing schedules, documentation, and process explanations.
• Monitor key AP metrics and prepare reports on payment accuracy, timeliness, and vendor satisfaction.

Process Improvements and Systems

• Identify and implement process improvements and automation opportunities within AP systems and workflows.
• Partner with IT and Procurement to optimize AP system functionality and integrations.
• Ensure adherence to internal controls and participate in company-wide financial process initiatives.

Vendor and Relationship Management

• Maintain positive relationships with vendors and ensure timely communication regarding payments, disputes, and terms.
• Negotiate payment terms and recommend strategies to improve working capital and cash flow management.

Education and Experience

• Bachelor's degree in Accounting, Finance, or related field required.
• Minimum of 5 years of progressive experience in Accounts Payable or general accounting; 2+ years in a supervisory or management capacity.
• Strong knowledge of GAAP, 1099 compliance, and sales/use tax regulations.
• Experience with AP automation tools, ERP systems, and electronic payment processing.
• Advanced proficiency in Microsoft Excel; familiarity with Google Suite preferred.
• Strong analytical and problem-solving skills with attention to accuracy and detail.
• Excellent leadership, communication, and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Physical Requirements / Work Environment

The physical demands required to perform the essential responsibilities of this position are as follows. Reasonable accommodations, if necessary and/or as required by law, will be made available.

• Regularly required to sit, use hands, talk, and hear; occasionally required to lift up to 15 pounds.
• Close vision is required for computer and document work.
• Frequent use of computers and standard office equipment.
• This position works in a standard office environment.

EEOC Statement

Batteries Plus is an Equal Opportunity Employer. Applicants and associates are free from discrimination on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, pregnancy accommodations, reprisal, other non-merit based factors, and any other protections afforded under state or local laws.